Board of Education Regular Meeting Monday, September 12, 2022 7:00 PM Central HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 Jason Arp: Present Chase Kratochvil: Present Matt O'Daniel: Present Bruce Scheer: Present Shanon Willmott: Present Present: 5 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O'Daniel called the meeting to order at 7:00pm 1.2. Roll Call All Current Board members present- also present were Dr Dawn Lewis, Superintendent. Principals: Jacque Morgan and Aaron Pfingsten, Athletic Director James Shada and recording secretary Jennifer Arp 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda 2. WELCOME TO GUESTS AND PUBLIC FORUM Motion to approve the agenda for tonight’s meeting Passed with a motion by Shanon Willmott and a second by Bruce Scheer. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Jason Arp and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports 3.3. Resignations: Hires: Ashley Tworek-Elementary Para Educator Reassignments: 4. CURRICULUM/INSTRUCTION REPORTS 4.1. Technology Report Dr. Lewis went over the highlights of the technology report. 5. REVIEW OF ANNUAL DISTRICT PLAN Dr Lewis went over the review of the annual district plan- updates for September are in Green on the review. 6. PRINCIPALS REPORTS 6.1. Mrs. Morgan's Elementary Report 6.2. Mr. Pfingsten's Secondary Report 6.3. Mr. Shada's Activity Report 7. SUPERINTENDENTS REPORT 7.1. Discussion of Bus Routes, Policies, and State Statutes Regarding School Transportation Dr. Lewis addressed the bus policy for Arlington Public Schools, and also presented the State Regulations for bus transportation, both of which Arlington is in compliance. Mr. O'Daniel spoke of the reasoning for choosing Menards as the pick/up drop off point for the Fremont Option students, which began about 2013. Dr. Lewis reviewed the Nebraska State Statute about transportation and that Arlington follows a 1-mile policy to provide transportation, which Nebraska State Statue requires that a student must live 4 miles from the Educational Institution to be provided transportation. The board will review the Policy and take a look at how the Fremont route runs and if there can be a change made on the efficiency/safety of that route for pick up and drop off. 7.2. Enrollment Report Was unable to get official numbers at this time, board will be emailed official report once numbers were correct in Powerschool. 7.3. NASB State Board of Education Conference Registration 7.4. NRCSA and NASB Updates 8. COMMITTEE AND REPRESENTATIVE REPORTS 8.1. Committee for American Civics Committee discussed with principals the requirements for this year. 8.2. Finance Committee 8.3. Professional Development Sharing Membership meeting in Fremont in August- Dawn, Matt, Chase, Shanon attended 9. UNFINISHED BUSINESS 9.1. Discuss, Consider and Approve Adult Hot Lunch Prices per NDE: $4.25 Motion to approve Adult Hot Lunch Prices per NDE: $4.25 rate Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 10. NEW BUSINESS 10.1. Discuss, Consider, and Take Necessary Action to Adopt Budget for 2022-2023 as Presented Motion to Adopt the 2022-2023 Budget as presented Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 10.2. Discuss, Consider and Take Necessary Action to Approve Contract with Roots to Wings (Integrated Life Choices) for Student Services for 2022-23 Motion to Approve Contract with ILC for Roots to Wings SPED Related Service for Passed with a motion by Shanon Willmott and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 10.3. Discuss, Consider, and Take Necessary Action to Approve Contract for Athletic Trainer for 22-23 Approve Contract with Jamie Huss for $34,000 as presented Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 10.4. Discuss, Consider and Take Necessary Action to Close Specific Accounts with First State Bank and Trust as of Sept 1, 2022: Sweep Account Activities Savings Approve Closing of the Activities Saving Account and Sweep Account Passed with a motion by Chase Kratochvil and a second by Bruce Scheer. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 10.5. Discuss and Consider Therapy Animal Policy on First Reading Draft of policy - brand new policy- New therapist would like to bring her therapy animal to school once a policy is in place. 10.6. Discuss and Consider Credit Card Use Policy on First Reading 10.7. Discuss, Consider and Take Necessary Action to Approve Contract with Arbor Family Counseling for 2022-2023 Noted that contract had some errors in wording and needed correction. Approve Contract with Arbor Family Counseling for $8731.50 for 2022-2023 Passed with a motion by Shanon Willmott and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 10.8. Discuss, Consider, and Approve Student to Receive APS High School DiplomaApprove Awarding of APS Diploma for Listed Student(s) Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 10.9. Discuss, Consider, and Authorize Jennifer Arp, Business Manager, to Access/Sign on All Accounts at First State Bank and Trust Authorize Business Manager Jennifer Arp to Access/Manage District Bank Accounts Passed with a motion by Chase Kratochvil and a second by Matt O'Daniel. Jason Arp: Abstain (Without Conflict), Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 11. EXECUTIVE SESSION 12. ACTION ON EXECUTIVE SESSION ITEMS 13. ADJOURNMENT Matt O'Daniel meeting adjourned at 8:45pm Matt O’Daniel, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR SEPT 2022 BOARD MEETING (Includes special fund checks) PAYEE NAME DESCRIPTION AMOUNT AliCap Insurance renewal for 22-23 $133,067.00 American Broadband Telephone service $493.88 AKRS Equipment lawn mower repair $93.75 AirGas welding tank rental $171.53 Bimbo's Bakery Bakery Goods for Hot Lunch $1,168.36 Border States maintenance supplies /lighting $758.18 Tami Clausen Accounting Work July /August $2,384.50 Carolina Biological Science Supplies for 22-23 $183.29 Capital One (Walmart) supplies $937.05 CWD Food Order for Hot Lunch $10,955.35 Dennis Supply Maintenance air filters $933.16 Dietze Music Books for band $105.60 DB Nebraska Repairs on HVAC $3,079.00 Demco Library Supplies $45.22 DB Nebraska HVAC System $1,095.00 ESU 5 Consortium Fee/Cloud Hosting $5,630.00 ESU 3 cognitive coaching clinic T Wolf $115.00 Egan Supply gym Floor Resurf/Maintenance supplies $9,698.67 Ereflect Inc Typesy subscription $1,118.60 Eagle Auto Repairs on Vans $6,365.22 Eakes Office Solutions Admin Fee for Copiers $55.00 Enterprise Publishing Legals for paper $153.79 Follette Solutions Library books HS 1st Quarter order $515.77 Flinn Scientific Supplies for 22-23 Year $432.08 5th season Sprinkler repairs $547.10 Fas Break Wind Shields for Buses $1,403.08 Fremont Lock Shop keys and relocking $478.25 Heinemann Fountas and Pinell Literacy books $429.00 Hiland Dairy Milk Products for hot Lunch $2,656.89 Hobart sales Parts for kitchen equipment $1,605.19 Hometown Leasing Copier Lease for Aug/Sept $3,621.86 Jackson service Kitchen supplies for Hot Lunch $215.70 Jamie Huss Athletic Trainer $3,400.00 IXL Learning Upgrade to Subscription to add licenses $525.00 Lakeshore Learning 22-23 Sped $39.99 McKinnis Roofing Repairs $580.22 Menards Grounds supplies for grass $277.94 Menards Pressure Washer $399.99 Midwest Fire Wet Chem Fire Extinguisher $309.49 Martin Clausen Pest Services $92.64 Menards Industrial tech 22-23 Supplies $1,107.57 Menards Computer outlets/New Addition $350.52 Midwest Alarms Fire Alarm Monitoring and Inspection $2,287.20 Menards Microwave for Hot Lunch $128.88 Menards Supplies for classroom/Maintenance $14.37 Menards Tools for maintenance $97.58 Menards Wastebaskets for classrooms $111.86 Menards Maintenance supplies $23.63 Menards Supplies for classroom $30.40 McGraw Hill Physical Science Ebooks $286.65 Menards supplies for Life Skills classroom $51.86 Mahoney Fire Fire Extinguisher $575.00 Meyo Enterprises Backstop Inspections for Gym Backstops $3,640.00 NCS Pearson Q Interactive standard License $275.00 Nebraska Rural Schools Membership $75.00 NCSA Business Manager Meeting D Lewis $100.00 NCS Pearson Q interactive scoring subscription for Psych $138.00 NASCO Science Supplies for 22-23 $189.60 Omaha World Herald Renewal for 22-23 $374.40 O'Reilly's Parts for buses $171.71 One Source Background Checks $182.50 OPPD Electricity $10,481.82 Payflex Monthly Fee $100.00 Pegler Food for hot lunch $3,869.53 J.W. Pepper Music $280.89 Peru State College Registration for Show Choir Festival $200.00 Quill Blue Copy paper and supplies $280.73 Rise and Shine Donuts Donuts for in-service $36.00 Cassondra Rolland Reimburse for CPR training $109.29 Rochester 100 Friday Folders/Communication for Elementary $471.25 Roots to Wings Veggies for hot Lunch $73.00 Ralston Public Schools Summer Services for Student $491.96 Scripps National Spelling Bee Entry Fee $357.50 Saddleback Educational Workbooks for Elementary $308.56 School Datebooks Ms/HS Planners $1,347.51 Scholastic Renewals for Classroom magazines for 22-23 $3,650.44 Staples Credit Chair and Principal supplies $622.16 Thermo King Christensen Parts/Repairs for buses $637.16 The Instrumentalist Choral Pin $30.50 Teacher Innovations PlanBook Renewal for 22-23 $391.50 US Foods Hot Lunch $5,093.51 Fiber Platform Distance Learning Subscription $555.44 VP Striping Parking Lot Painting $4,000.00 Visa (General Supplies ) Various Items for General Fund $7,131.08 Village of Arlington Water $78.10 Waste Connections Trash Service $588.52 Weldon Parts brake parts for buses 755.92 Winnelson Sink Parts for Maintenance $177.66 Wood River Natural Energy $- Total Payables (GF checks not mailed until approved by the BOE) $248,469.10 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) PowerSchool Connector to Canvas $787.50 NCS Pearson Grammar Books $30,350.98 Follett Solutions Elem Lib Books $501.58 Zaner Blouser Superkids Program Books $1,541.81 Blair Comm School OT Agreement Last Payment for 21-22 $1,768.00 Plan Services Annual 403 Admin Fee $100.00 ESU Coord Council Swank Movie Renewal $356.00 Ralston Public School Extra Curric. Interpreter for Student with Hearing Service $2,256.22 Edutyping 25 licenses for 22-23 $274.75 Follett Renewal for Library program $979.92 Lakeshore Equpment Kindergarten Order $402.39 School Nurse Supply Order for 22-23 Supplies $1,516.40 Total Handpayables $40,835.55 Total General Fund $289,304.65 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks) Virco Tables and Chairs for Media room $6,232.32 DLR Group Construct services July $2,223.89 Bosselman Fuel $1,922.33 Caseys Gas $716.98 Total Special Funds $10,378.54 ZNEZ AC 9-23-22
