VILLAGE OF ARLINGTON BOARD OF TRUSTEES REGULAR MEETING APRIL 15, 2024 6:30 PM The Regular Board Meeting of the Board of Trustees of the Village of Arlington, Nebraska, was held at the Arlington Village Hall at 245 N 2nd Street, Arlington, NE. Paul Krause called the meeting to order at 6:30 PM. Roll call was taken as follows: Travis Kraemer, Present; Scott Pokorny, Present; Jeremy Hansen, Present; Jason Wiese, Present; Paul Krause, Present. Notice of the meeting was given in advance by publication in the Arlington Citizen, a designated method for giving notice as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Village Board members and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. The availability of the agenda was communicated in advance notice and in the notice to the Board of Trustees of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public. Paul Krause noted the posting of the Open Meetings Act as posted on the wall at the entrance to the Conference Room. Scott Pokorny moved to approve the consent agenda. Travis Kraemer seconded the motion. Roll call vote was taken; 5-0. Consent agenda items approved included: 12 Points Technology, IT, $906.00; Aqua-Chem, swimming pool pump impeller and seal, $1,671.05; Fastwyre, telephone & internet for February & March service, $828.80; Bauer Built tire, two street sweeper tires, $587.50; Black Hills Energy, gas for February & March service, $2,008.79; Bomgaars, street maintenance supplies, $34.99; Fremont Dept of Utilities, sewer service, $9,333.05; Eagle Auto Repair, street sweeper tire installation, $96.20; EFTPS, FED/FICA Tax, $4,918.11; Enterprise Media, public notices, $155.43; Fuelman, fuel, $600.74; Ingram Library Services, books, $374.37; Jake Conn, NMCI meal stipend reimbursement, $113.95; JEO Consulting Group, 8th Street San. Sewer & Street Improvement projects design fees, $5,662.50; John Deere Financial, vehicle maintenance supplies $296.00; Julie Jones, reimbursement for workshop lunch from private library funds, $11.06; Kate Robertson, NMCI meal stipend & hotel room reimbursement, $519.74; Knudsen Oil, fuel, $309.92; Menards, streets/parks/shop maintenance supplies, $1,059.59; National Financial Services, retirement, $601.60; NE Dept of Revenue, Keno license renewal, $100.00; O’Reilly First Call, vehicle maintenance supplies, $171.15; Opfer Nursery & Tree Services, new park/cemetery/shop trees, $3,650.00; OPPD, electricity, $7,757.60; PeopleService, water/sewer services, $11,232.55; Principal, life insurance, $197.89; Railroad Management, annual fee, $732.18; Ric Ortmeier CPA, quarterly accounting fees, $12,480.00; Twohig Law LLC, quarterly attorney fees, $2,500.00; US Postal Service, permit #4, $1,000.00; Verizon Wireless, cellphone, $211.53; Visa—general, postage, library programming equipment, street supplies, office supplies, clerk conference lodging, $1,146.06; Visa—library, books, $131.60; Washington County Treasury, release of lien, $10.00; Walmart, janitorial supplies, $198.83; Washington County Sheriff, police, $6,493.76; Waste Connections, trash, $457.17; Payroll, $17,673.08; TOTAL= $96,232.79 Jason Weise moved to approve the minutes from the March 18, 2024, regular board meeting. Jeremy Hansen seconded the motion. Roll call vote was taken; 5-0. Gerry Cedfeldt discussed possible options for alley approach repairs on alley between 4th & 5th Streets on Eagle Street. Jeremy Hansen moved to approve the lot combination of AV ELKHORN BLUFFS 3RD ADD LOT 1 BLK 1 2 PC 1 and AV TL 79 12-17-9 2 PC 79 as recommended by the Planning Commission. Scott Pokorny seconded the motion. Roll call vote was taken; 5-0. Travis Kraemer moved to approve and grant variance to AV GOTTSCH SECOND ADD LOT 29 2 PC 29 11,115 SQ FT to allow south side setback to be 17’6” as recommended by the Planning Commission. Scott Pokorny seconded the motion. Roll call vote was taken; 5-0. Travis Kraemer moved to introduce the passage of Resolution 4152024, authorizing the early redemption and prepayment of the Village’s outstanding General Obligation Refunding Bonds, Series 2016. BE IT RESOLVED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON, NEBRASKA AS FOLLOWS: Section 1. The Village of Arlington (the “Village”) previously issued its General Obligation Refunding Bonds, Series 2016, dated November 15, 2016, in the original aggregate principal amount of $286,000 (the “Series 2016 Bonds”), of which $94,000 in aggregate principal amount are presently outstanding. The Village issued the Series 2016 Bonds pursuant to a resolution (the “Series 2016 Resolution”) duly passed and adopted by the Chairperson and Board of Trustees of the Village (the “Board”), to refund and redeem the Village’s Swimming Pool Bonds (General Obligation), Series 2011, dated October 13, 2011. Section 2. As set forth in the Series 2016 Resolution, the Series 2016 Bonds are subject to redemption at any time on or after November 15, 2021, as a whole or in part from time to time at a redemption price equal to the principal amount of the Series 2016 Bonds called for redemption, plus accrued interest on such principal amount being redeemed to the date fixed for redemption. Section 3. Subject to the conditions set forth herein, the Board hereby authorizes the refunding and redemption of the following outstanding Series 2016 Bonds (the “Refunded Bonds”), and the payment of the redemption price of such bonds through and including May 16, 2024 (the “Redemption Date”), or such other date as shall be determined by the Chairperson of the Board or the Village Clerk (each, including any person authorized to act on his or her behalf, an “Authorized Officer”), or each individually, all in accordance with redemption provisions set forth in the Series 2016 Resolution, after which date interest on such bonds shall cease: Type Maturity Date (September 15) Principal Amount Interest Rate CUSIP (041702) Term 2026 $94,000 1.85% CP4 Any Authorized Officer may determine that all or a portion of the Refunded Bonds listed above shall not be refunded and redeemed on the Redemption Date. Such determination shall be set forth in a certificate of such Authorized Officer. Section 4. On the Redemption Date, the principal of the Refunded Bonds, together with all accrued interest to but not including the Redemption Date, shall be paid upon presentation and surrender thereof to the Village’s Treasurer, as paying agent and registrar for the Series 2016 Bonds (the “Registrar”), at her office in Arlington, Nebraska. Section 5. In accordance with the Series 2016 Resolution: (a) not later than 45 days prior to the Redemption Date (or such other date as may be acceptable to the Registrar), the Authorized Officers, or each individually, are hereby directed to file a copy of this Resolution with the Registrar; and (b) upon receipt of this Resolution, the Registrar is hereby instructed to mail notice of the redemption of the Refunded Bonds to each registered owner thereof not less than 30 days prior to the Redemption Date (or such shorter period as may be acceptable to the then registered owners of the Refunded Bonds). Section 6. This Resolution shall be in full force and take effect from and after its passage as provided by law. Scott Pokorny seconded the motion. Roll call vote was taken; 5-0. Resolution 4152024 was passed and approved on the 15th day of April 2024. The Board discussed the current and future One- and Six-Year Plan with Steve Parr, Street Superintendent. Travis Kraemer moved to approve the change order from Graham Construction for the 8th Street Sanitary Sewer Project in the amount of $241,496.16. Jason Wiese seconded the motion. Roll call vote was taken; 5-0. Scott Pokorny moved to approve the bid from Mike Grefe Excavating for removal of nuisance trailer at 415 N 1st Street in the amount of $4,000.00. Travis Kraemer seconded the motion. Roll call vote was taken; 5-0. The Board discussed the date of the Strategic Plan Meeting to be June 10th at 6:30PM. Travis Kraemer moved to enter executive session to discuss contract and personnel matters. Scott Pokorny seconded the motion. Roll call vote was taken; 5-0. The Board of Trustees entered executive session at 7:43PM. The Board of Trustees exited executive session at 8:12PM. Scott Pokorny moved to re-enter regular session. Jason Wiese seconded the motion. Roll call vote was taken; 5-0. Travis Kraemer moved for adjournment. Scott Pokorny seconded the motion. Roll call vote was taken; 5-0. Meeting adjourned at 8:13PM. Kate Robertson Village Clerk/Treasurer ZNEZ AC 04-26-24
