VILLAGE OF ARLINGTON BOARD OF TRUSTEES REGULAR MEETING OCTOBER 16, 2023 6:30 PM The Regular Board Meeting of the Board of Trustees of the Village of Arlington, Nebraska, was held at the Arlington Village Hall at 245 N 2nd Street, Arlington, NE. Paul Krause called the meeting to order at 6:30 PM. Roll call was taken as follows: Travis Kraemer, Present; Scott Pokorny, Present; Jeremy Hansen, Present; Jason Wiese, Present; Paul Krause, Present. Notice of the meeting was given in advance by publication in the Arlington Citizen, a designated method for giving notice as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Village Board members and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. The availability of the agenda was communicated in advance notice and in the notice to the Board of Trustees of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public. Paul Krause noted the posting of the Open Meetings Act as posted on the wall at the entrance to the Conference Room. Jason Wiese moved to approve the consent agenda. Travis Kraemer seconded the motion. Roll call vote was taken; 5-0. Consent agenda items approved included: 12 Points Technology, IT, $906.00; Fastwyre, internet & telephone, $432.15; Black Hills Energy, gas, $349.52; Cash, petty cash for Village Hall & Library, $115.79; City of Fremont, sewer, $8,381.35; Demco, library books, $207.17; Display Sales, veteran banner, $143.00; EFTPS, FED/FICA Tax, $5,000.09; Enterprise Media, public notices, $379.75; Visa-Library, library books, $591.84; Ace Hardware, maintenance supplies, $85.15; Fuelman, fuel, $423.27; Greg Russell, community room A/C repair, $70.00; gWorks, annual fees for accounting/billing software, $12,064.00; JEO Consulting, street project design, $3,027.30; John Deere Financial, tire, $244.89; Knudsen Oil & Feed, fuel, $363.96; LARM, insurance, $175.69; Larsen International, chamber brake, $165.63; Menards, streets/parks/shop supplies, $554.87; National Financial Services, retirement, $557.84; Ne Dept of Revenue, sales tax, $1,703.48; Ne Municipal Clerks’ Association, annual membership fees, $100.00; Ne Library Commission, annual fees for OverDrive, $500.00; O’Reilly First Call, streets supplies, $207.10; One Call Concepts, locate fees, $16.72; OPPD, electric, $7,605.66; PeopleService, water/sewer service, $11,205.00; Platte Valley Equipment, window & battery, $475.81; PowerTech, generator maintenance, $850.00; Principal Life Insurance, life insurance, $197.89; Ric Ortmeier CPA, accounting services, $12,000.00; Three Rivers Clerks’ Association, annual membership dues, $20.00; TSquare Supply, streets supplies, $105.78; Twohig Law LLC, 1st quarter attorney fees, $2,500.00; US Postal Service, permit #4, $1,000.00; Verizon, cellphone, $211.37; Visa-village office, office & auditorium supplies, vehicle part, $258.74; Washington Co Sheriff, police, $6,493.76; Waste Connections, trash, $457.17; Payroll, $18,513.08 = $98,660.82. Approval of request for SDL from AYS for Bingo Night on 11/17/2023. Travis Kraemer made a motion to approve the minutes for the September 18, 2023 budget hearing, tax levy hearing, 1 & 6 year plan hearing, and regular board meeting. Scott Pokorny seconded the motion. Roll call vote was taken; 5-0. Travis Kraemer made a motion to approve the quote from TREKK Design Group in the amount of $43,595.50 for collection system cleaning. Jason Wiese seconded the motion. Roll call vote was taken; 5-0. The total amount will be completed over a four year period with the intent of completing 25% each year, for a cost of $10,898.40 for the first three years and $10,900.30 for the fourth year. Scott Pokorny made a motion to approve the Washington County Sheriff contract addendum in the amount of $77,235.10 for fiscal year 2023-24. Jeremy Hansen seconded the motion. Roll call vote was taken; 5-0. The discussion and possible approval of quotes for additional insurance from LARM was tabled until the November meeting. Clerk to follow up with LARM regarding questions from the board. Travis Kraemer introduced Ordinance No. 678 and moved the statutory rules requiring reading on three different days to be suspended. Jeremy Hansen seconded the motion to suspend the rules. Roll call vote was taken; 5-0. The motion to suspend the rules was adopted by three-fourths of the Village Board and the statutory rules were declared suspended for consideration of said ordinance. Ordinance 678 reads: AN ORDINANCE OF THE BOARD OF TRUSTEES, VILLAGE OF ARLINGTON, WASHINGTON COUNTY, NEBRASKA AMENDING ORDINANCE #676 THAT THE FOLLOWING POLICIES OF EMPLOYMENT BE ADOPTED BY THE BOARD OF TRUSTEES Travis Kraemer moved for final passage of the ordinance. Motion was seconded by Jeremy Hansen. The Chairman stated the question, “Shall Ordinance number 678 be passed and adopted?” Roll call vote was taken; 5-0. The passage and adoption of said ordinance having been concurred in by a majority of all members of the Village Board, the Chairman declared the ordinance adopted and, in the presence of the Board, signed and approved the ordinance. The Clerk attested the passage and approval of the same and affixed her signature thereto. Ordinance No. 678 was published in the Arlington Citizen on October 27, 2023, and printed in full pamphlet form and available for viewing at the office of the Village Clerk. The board discussed residential use in the C-1 zoning district with the Planning Commission chairman and a member of the public. The discussion will be tabled until the Planning Commission can provide a recommendation for action. Jason Wiese made a motion to award the bid for the Street Improvement Project to Graham Construction in the amount of $1,636,719.75 with a planned start date of 4/3/2024. Travis Kraemer seconded the motion. Roll call vote was taken; 5-0. Jason Wiese made a motion to approve the quote from AKRS for a compact track loader with warranty in the amount of $26,080.00. Travis Kraemer seconded the motion. Roll call vote was taken; 4-0-1. Scott Pokorny abstained from the vote. Jason Wiese made a motion to approve the quote from G&G Concrete LLC for curb, gutter, and approach work on Dodge St. in the amount of $9,380.00. Jeremy Hansen seconded the motion. Roll call vote was taken; 5-0. Jason Wiese made a motion to approve the quote from G&G Concrete LLC for curb, gutter, and sidewalk work on 3rd St. in the amount of $2,900.00. Travis Kraemer seconded the motion. Roll call vote was taken; 5-0. Travis Kraemer made a motion to approve the quote from Henton Trenching for water main replacement on 6th St. in the amount of $19,680.00. Scott Pokorny seconded the motion. Roll call vote was taken; 5-0. Jeremy Hansen made a motion to approve the purchase of materials for painting exterior of the auditorium in an amount not to exceed $3,000.00. Scott Pokorny seconded the motion. Roll call vote was taken; 5-0. Historical marker project was discussed and before the November meeting, board members will provide their feedback to Clerk to finalize designs with Washington County Historical Association. Discussion about playground designs for City Park was tabled until a future meeting. Board discussed dates for employee appreciation dinner. Scott Pokorny made a motion to enter executive session to discuss water/sewer committee report. Travis Kraemer seconded the motion. Roll call vote was taken; 5-0. Entered executive session at 8:38 PM. Scott Pokorny made a motion to exit executive session. Jeremy Hansen seconded the motion. Roll call vote was taken; 5-0. Exited executive session at 8:55 PM. No action was taken. Jeremy Hansen made a motion to adjourn. Travis Kraemer seconded the motion. Roll call vote was taken; 5-0. Meeting adjourned at 8:55 PM. Kate Robertson Village Clerk/Treasurer ZNEZ AC 10-27-23
