Board of Education Regular Meeting Monday, October 9, 2023, 7:00 PM Central HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O'Daniel called the meeting to order at 7:00pm 1.2. Roll Call Jason Arp, Present: Cassie Flesner, Present: Chase Kratochvil, Present: Brian Laaker, Present: Matt O'Daniel, Present: Shanon Willmott, Present: Also Present, Elementary Principal Jacque Morgan, AD James Shada, Superintendent Dr Lewis, and recording Secretary Jennifer Arp 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Chase Kratochvil and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports 3.3. Resignations: Hires: Michelle Wilmer, part-time elementary para Reassignments: 4. CURRICULUM/INSTRUCTION REPORTS Holly Toft and Liz Fedde were both here to present the counselors' report. 5. PRINCIPALS REPORTS 5.1. Mr. Pfingstens's Secondary Report 5.2. Mr. Shada's Activity Report 5.3. Dr. Morgan's Elementary Report 6. SUPERINTENDENTS REPORT 6.1. NASB and NRCSA Updates 6.2. Updated Enrollment Totals (Oct 1 Reporting) 6.3. Report on Commissioner's Superintendent Advisory Committee Meeting 6.4. Discussion of Superintendent Evaluation Timeline Superintendent Evaluation time, will use NASB evaluation tool again this year. Dr Lewis will get the self-evaluation first and then the board will receive the survey in November. In December, Mr. O'Daniel will present the evaluation to the board once completed in December. 7. COMMITTEE AND REPRESENTATIVE REPORTS 7.1. Committee for American Civics Committee met Monday Oct 9th prior to board meeting. Discussed the elementary math pilot, and secondary math pilot. Checking in weekly on the pilot materials and what is liked and disliked before a decision is made. Curriculum is looking like it will be written based for K-5 and then 6-8 and our school will have more in-depth conversations on how that will look for our grade levels and how it fits with our school. Americanism items- discussed how our school shows this throughout the year- Patriots Day, Veterans' Day, Pledge each day. 7.2. Buildings and Grounds Committee The committee met a couple of weeks ago and will discuss a bigger item later in tonight's meeting. Still working on HV/AC final repairs- old rooftop units that need to be looked at for repair/replaced. They are 10 years older than the ones that have been replaced in 2016. 7.3. Negotiations Committee Will meet Oct 30- this will be the first meeting and they will begin negotiation discussion. 7.4. Professional Development Sharing Matt O'Daniel, Cass Flesner, Chase Kratochvil and Dawn Lewis went to the Area Membership meeting. The board spoke of drafting a climate survey to send out to the public, with more specific questions. 8. NEW BUSINESS 8.1. Discuss, Consider, and Take Necessary Action to Approve Policy 5006 Appendix 1 Option Capacities for 2024-2025 Motion to adopt Policy 5006 Resolution and Appendix and Set Capacities as amended for the 2024-2025 School Year as Presented Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 8.2. Review Policies Section 7000: 7000: Objectives 7010: Planning 7020: Guidelines for Construction Plans 7030: Selection of Architect/Engineer 7040: Financing of Construction - Building Fund 7050: Bids and Contracts 7051: Awarding Contracts 7052: Change Orders 7053: Performance, Labor, and Material Payment Bonds 8.3. Review Policy Section 8000 Internal Board Policies: 8110 - Purpose and Role of the Board 8120 - Duties and Functions of the Board of Education 8130 - Annual Organizational Meeting 8140 - Location of School Board Meetings 8150 - Committee of the Whole 8151 - Standing Committees 8152 - Standing Committee on Negotiations 8153 - Standing Committee on Curriculum and Americanism 8160 - Temporary Committees 8200 - Retirement 8210 - Orientation for Newly-Elected Members of the Board 8220 - Opportunities for Development 8230 - Policies for Board Member Attendance at Educational Workshops, Conferences, Training Programs, Official Functions, Hearings and Meetings 8231 - Coffee Act Policy 8232 - Use of Public Resources by Board Members and Employees 8240 - Membership in School Board Associations 8260 - Conflict of Interest/Contracts 8261 - Conflict of Interest - Employment of Immediate Family Member 8270 - Conflict of Interest/Procedures 8271 - Reporting Procedures 8272 - Code of Ethics 8300 - Methods of Operation 8310 - Formulation of Policies 8320 - Adoption, Amendment or Suspension of Policies 8330 - Formulation of Administrative Regulations 8340 - Meetings 8341 - Types of Meetings 8342 - Designated Method of Giving Notice of Meetings 8343 - Agenda Construction and Control 8344 - Location of Board Meetings 8345 - Procedures During Meetings 8346 - Opportunity for Public Expression 8347 - Teacher-Administrator-Board of Education Relationships 8.4. Discuss, Consider, and Take Necessary Action to Purchase Pickup and Snow Blade for $10,053 Mr. O'Daniel put in a sealed bid for the Village Pickup and snow plow that was up for sale. Mr. O'Daniels' bid was the highest bid. If the board approves, the district will purchase the truck and plow from the village at the bid price. Motion to Purchase Pickup and Snow Plow from the Village of Arlington for $10,053 Passed with a motion by Chase Kratochvil and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 8.5. Discuss and Consider Digital/Video Scoreboards for the Competition Gym Mr. Shada presented the board with a quote for the New Scoreboards for the Competition Gym. This has been an ongoing discussion in the buildings and grounds committee for several years. The plan is that the scoreboards will be paid for by outside money from donors and not from budgeted monies for this school year. Board members are working on getting donors and donations for the project. Funding would flow from the special building funds, that will be put back in once the donor money comes in. Once all plans and legalities are in place the board with move forward by setting date for donation commitments and moving forward. Motion to allow the superintendent to advertise as legally required for scoreboards as presented Passed with a motion by Matt O'Daniel and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 8.6. Discuss, Consider and Take Necessary Action to Purchase Ceiling Tile for the Kitchen as Directed by State Hot Lunch Inspection to Be Paid Out of Hot Lunch Excess Reserve Funds Ceiling tiles need to be removed and updated as required by the state. Payment will paid for out of the hot lunch reserve money that is required to be spent down as well. Motion to Purchase Ceiling Tiles for the Kitchen for $29,180 to Be Paid Out of Hot Lunch Excess Reserve Funds Passed with a motion by Shanon Willmott and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 9. ADJOURNMENT Matt O'Daniel adjourned the meeting at 8:59 pm Matt O’Daniel, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR OCT 2023 BOARD MEETING; (Includes special fund checks); PAYEE NAME; DESCRIPTION; AMOUNT; American Broadband; Telephone service; $ -; Airgas; Welding gas tank rental; $68.00; Arlington Hot Lunch; Lunches for Mobil screening workers; $41.40; Arbor Family Counseling; Student Services for june- Sept; $2,821.67; BSN; Var Girls Basketball uniforms; $8,187.21; Busright; Additonal Tablet for sub driver; $943.56; Christina Burns; Reimburse for supplies cc not working; $110.58; Border States; Scoreboard repair and light bulbs; $166.14; Bossleman Pump & Pantry; Fuel for bus (out of town); $158.50; Capital One (Walmart); supplies; $152.02; Martin Clausen; Pest Control Services; $185.28; Cengage Learning; Big Ideas Math Books; $73.50; Dietze Music; instrument repair, music and music books; $1,138.13; D B Nebraska; HV/AC Repairs- replace and supply motor wheel; $11,560.90; ESU 5; cloud hosting and consortium membership for powerschool; $5,073.00; Enterprise Publishing; Legals and minutes; $457.20; ESU Coordinating Council; Duo Security and Canvas Renewal; $2,797.50; ESU 3; Sped Conference; $150.00; Eakes Office; Copier usage; $195.98; Eagle Auto; Tire Repair on Van; $36.05; Fremont Electric; Testing on Amps for Batting Cage; $90.00; Follett Content Solutions; Books for Library; $106.55; Fabrication Withholdings; Welding Class metal; $1,188.00; Gartner & Assoc; Motor and controls for HV/AC; $2,195.00; Gaggle; Email Archiving system; $2,310.00; Houghton Mifflin; 10 US history Books; $1,135.64; Hobby Lobby; Flowers for pot outside/Fabric for classroom curtians; $63.63; HyVee; Life Skills Groceries; $111.85; Integrated Life Choices; Services for student per agreement; $2,058.86; KSB school Law; Legal services; $130.00; LE Learn to Move; OT Services; $352.22; Lakeshore Learning; Supplies for Kindergarten; $29.99; McKinnis Roofing; Roofing Repairs; $1,959.92; Menards; Maintenance parts and repairs for buliding; $323.59; Menards; Oscillating Sanders for shop class; $319.98; McGraw Hill; Licenses for curriculum; $457.89; NCS Pearson; Psychologist subscription and testing materials; $513.06; Nebraska School Couselor; Membership; $40.00; NRCSA; Membership; $850.00; NASB; Renewal membership for board; $298.00; Nebraska Ag Ed Association; Renewal for membership; $235.00; Nebraska FBLA; Advisor Costs for Nationals; $481.00; Matt O'Daniel; Reimburse for food/supplies for board sponsored meal for staff; $1,584.34; Omaha Truck; Repairs and parts for buses; $2,884.32; O'Reilly's; Parts for buses and vans; $1,013.78; Oppd; Electricty; $14,457.53; Odey's; Field Paint for football field; $738.00; Prime Communications; Fiber Optic Receivers; $117.07; Plank Road Publishing; Music download for class; $17.45; JW pepper; Music for hs classes; $429.39; P & H Electric; Motor and bearing for maintenance; $417.00; Peru State College; Registration for show choir; $250.00; Powerschool Holdings; Rostering Connector; $825.00; Quill; Laminator; $1,529.99; Quill; Cleaning supplies (essers funds used); $700.07; Quill; Flags and Dry erase board for classrooms; $668.20; Steve Weiss Music; Drums; $1,180.95; Sapp Bros Petroleum; drum of oil for bus barn buses; $941.50; Sign Depot; Decals on 11 pass van; $97.80; Shaw Hall & Navarrette; CPA services for prelim work on Audit; $4,332.26; Sherwin Williams; Field Paint for football field; $171.15; TAESE; Registration for law conference; $1,505.00; T & T Electric; labor to fix underground wire at ball fields; $175.00; Teacher Innovations; 23-24 renewal for staff Planbook; $750.00; Teacher Direct; 6th Grade supplies; $197.16; Village of Arlington; Water; $1,246.85; Visa; Supplies for school/classrooms; $3,345.99; Waste Connections; Trash Service; $635.82; Blue Door Pediatric Therapy; OT Agreement; $3,320.60; Zaner Bloser; Handwritting supplies for elementary curriculum; $788.21; Luke Hoesing; Reimburse for gas in van- no Caseys where they were for FB; $30.05; Total Payables (GF checks not mailed until approved by the BOE); $93,917.28; HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting); ; $ -; Prime Communications; network switch transceviers; $357.21; Class Intercom; Social platform renewal; $975.00; NASB Alicap; Insurance policy renewal; $182,500.00; Casey's; Gas for Vans; $1,515.48; PayFlex; Renewal for 23-24; $500.00; Lou's; Fall billing on new uniforms for 23-24; $15,066.25; Gail Barth; Reimburse because cc wasn't working; $204.56; A plus tree; tree trimming on East side of school by parking; $900.00; Total Hand payables; $202,018.50; Total General Fund; $295,935.78; SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks); ; $ -; Total Special Funds; $ -; Hot Lunch Expenses; CWD (Cash-Wa); $6,956.86; Bimbo's Bakery; $585.11; Hiland Dairy; $3,723.04; Jackson Services; $296.49; Sysco; $5,507.88; US Foods; $6,167.87; Sysco; 2nd half of Fridge and freezer; $9,424.50; Fauss Construction; kitchen remodel and tile work; $35,559.00; HYVee; $98.36; Menards; $120.90; Jisa Farmsted Cheese; Cheese curds and shreds; $427.90; A& T Farms; Watermelon; $71.40; Roots to Wings; Veggies; $70.00; Hot Lunch Total; $69,009.31; ZNEZ AC 11-03-23
