Board of Education Regular Meeting Monday, October 10, 2022 7:00 PM Central Elementary Multipurpose Gym 705 N 9th Street Arlington, NE 68002 Jason Arp: Present Chase Kratochvil: Present Matt O'Daniel: Present Bruce Scheer: Present Shanon Willmott: Present Present: 5. 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O'Daniel called the meeting to order at 7:03 1.2. Roll Call Jason Arp: Chase Kratovchil, Bruce Scheer, Matt O'Daniel, Shanon Willmott, Aaron Pfingsten, Jacque Morgan, James Shada Dawn Lewis and Jennifer Arp were present at the meeting 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Bruce Scheer and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 2. CONSENT AGENDA Motion to approve the Consent Agenda as presented Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 2.1. Minutes of the Previous Board Meeting(s) 2.2. Monthly Financial Reports 2.3. Resignations: Hires: Jill Udd, Part Time Elem Para Reassignments: 3. WELCOME TO GUESTS AND PUBLIC FORUM Public comment was presented to the board by attendees wishing to speak. Many asked and addressed the tax levy request, and spoke on behalf of looking to find ways to reduce the amount of the tax. 4. UNFINISHED BUSINESS 4.1. Discuss, Consider and Take Necessary Action to Adopt Property Tax Request Resolution for 2022-2023 Budget Year as Presented at Joint Agency Meeting Matt O'Daniel asked Dr Lewis to share and go over all of her budget documents again for all present. Dr. Lewis spoke on the budget document that will be provided to the state. She spoke of the necessary cash reserves, and the high balance in the depreciation fund last year. Deprecation was spent on funding the new building project, and a $750,000 transfer. The need will be this year to rebuild the necessary cash reserves back to protect the school throughout the next few years on finances that will occur for spending and salaries. This year’s budget significantly reduced some of the spending in accounts to get us lower for the tax asking for this year. We were able to use some Essers (grant funds) funds last year that helped offset the costs from the 21-22 year. Money from the depreciation fund was spent on the new building new addition to help with the need to ask for a bond (which would have made the tax levy much higher last year) Dr. Lewis reminded everyone that this information was all presented and posted in August and September, and that the board approved the budget back in August. All info was posted prior to the special tax earning and the County tax hearing in Blair. General Fund: $7,332,763.00 Bond Fund: $454,545.00 Special Building Fund: $0 Qualified Capital Purpose Undertaking Fund: $303,030.00 (read resolution) Adopt Resolution to Set the Property Tax Request as follows: Gen Fund: $7,332,763 Bond Fund: $454,545 QCPU Fund: $303,030 Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Shanon Willmott: Nay, Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea 5. CURRICULUM/INSTRUCTION REPORTS 5.1. SPED Report 5.2. Title 1 Report 6. PRINCIPALS REPORTS 6.1. Mr. Shada's Activity Report 6.2. Mrs. Morgan's Elementary Report 6.3. Mr. Pfingsten's Secondary Report 7. SUPERINTENDENTS REPORT 7.1. Discuss and Establish Time and Date for January Community Engagement Meeting January 30, 2023 for community engagement meeting for board members and administration. 7.2. Discussion of Possible of Single Audit Requirement due to Amount of Federal Fund Expenditures in 21-22 7.3. Review of Superintendent Evaluation Procedures and Timeline 7.4. Review of Student Enrollment 8. COMMITTEE AND REPRESENTATIVE REPORTS 8.1. Negotiations Committee Review Possible Dates for Initial Meeting with AEA for 23-24 Negotiations November 1 date would work for our board members 8.2. Professional Development Sharing 9. NEW BUSINESS 9.1. Discuss and Consider Therapy Animal Policy (1270) on Second Reading Adopt Therapy Animal Policy 1270 on Second Reading Passed with a motion by Shanon Willmott and a second by Bruce Scheer. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 9.2. Discuss and Consider Credit Card Use Policy (3205) on Second Reading Adopt Credit Card Use Policy 3205 on Second Reading Passed with a motion by Chase Kratochvil and a second by Bruce Scheer. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Shanon Willmott: Yea 9.3. Discuss and Review Policies 5201-5414: 5201-Promotion and Retention 5202-Student Records 5203-Academic Progress 5204-Grading System 5205-Graduation 5206-Early Completion Plan 5207-Make-Up Work 5208-Graduation Ceremony 5301-Assn Activities 5302-Student Organizations 5303- Student Activities; Hazing, Fund-Raising and Supervision 5304-Selection of Students 5305-School Dances 5400-Due Process Rights 5401- Equal Opportunity 5401z-Complaint Form 5402-Child Abuse Reporting 5403-Married Students 5405-Corporal Punishment 5406-Search and Seizures 5407-Vandalism 5408-Health Inspections 5409-Communicable Diseases 5411-Law Violation 5412-Missing Persons 5413-Requests to Contact Students and Student Interviews by Non-School Personnel 5414-Identification of Learners with High Ability 10. ADJOURNMENT Matt O'Daniel adjourned the meeting at 8:37pm Matt O’Daniel, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR October 2022 BOARD MEETING, (Includes special fund checks), PAYEE NAME, DESCRIPTION, AMOUNT American Broadband, Telephone service $406.44 Airgas, welding tank rental $171.53 Allied Appliance, Fridge repair- Elementary lounge $160.00 Blick Art Materials, Glue pump for art $24.21 Bimbo's Bakery, Bakery Goods for Hot Lunch $989.13 Bomgaars, Battery for wood shop $119.99 Blair Community School, OT Agreement $1,294.07 Countryside Repair, Battery for Van #12 $156.82 Capital One (Walmart), supplies $367.46 Camp Fontenelle, 6th grd outdoor trip 2022(did not get invoiced last year) $2,338.50 CDW-G, Ink for large poster printer (Parson) $653.20 Tamala Clausen, Reconcilations for Sept $766.00 CWD (Cash-Wa), Food for Hot Lunch $6,375.59 Dietze Music, Music $300.57 Dietze Music, Choir Music $487.12 Dietze Music, Pep band music $123.08 D & T Shirtified, Shirts for Kitchen staff $112.00 Enterprise Publishiing, Legals for paper $218.93 ESU 3, registration for training in July $268.50 Tasha Eiring, Lunch Refund $8.90 Enterprise Publishiing, Back to school ad $367.50 ESU 2, independent school 1st quarter $11,676.45 ESU 3, Regostration for HAL conference $60.00 Enterprise Publishiing, Legals and minutes $184.61 Embroidery Connection, Polos for kitchen staff $135.00 5th season, Sprinkler repairs $110.75 Follette School Solutions, Library book order $594.93 Flinn Scientfic, Science Supplies on back order for 22-23 $801.00 Handwritting w/out tears, student books for preK $39.00 Hiland Dairy, Milk Products for hot Lunch $3,565.94 Hireright, Drug testing $36.81 Hometown Leasing, Copier Lease for October $1,810.93 Hobby Lobby, Supplies for classrooms $183.92 Hyvee, Supplies $265.13 Jamie Huss, Athletic Trainer Sept $3,400.00 Heartsmart, Nurse supplies $324.00 Integrated Life Choices, Student Services for 1st quarter $1,952.36 Journeyed. Com, microsoft office and server license $3,790.80 Jackson Services, Kitchen Supplies $274.39 Knudsen Oil, Fuel for buses $382.45 KSB Law, Legal services $220.50 Learn 2 Move, PT services $240.34 Menards, supplies for classrooms and building $124.30 Meyo Enterprises, Backstop Inspections for Gym Backstops $3,750.00 Macgill & CO, nurese supplies for 22-23 $425.67 Midwest Distributing, Ice thickness sensor for Kitchen $223.22 Nebraska Council on Econ Ed, Stock teams for Class $130.00 NCSA, Membership renewal for Admn $1,675.00 Ne School Counselor, Membership renewal for Toft $40.00 NASB, Board members area meeing fees $448.00 Omaha Truck Center, Bus stop arm and wires $239.02 Omaha Truck Center, Alarm for bus $101.03 One Source, Background checks $197.00 OPPD, Electricity $12,351.45 O'Reilly Parts, Parts for buses $33.74 P&H Electric, Motor for equipment $191.48 Paintin Place Ceramics, Kiln maintenance and clay $498.58 J.W. Pepper, Music $63.29 PayFlex, Renewal and fee $600.00 Pegler, Food for hot lunch $2,259.56 Roots to Wings, Veggie for Hot Lunch $84.00 School Specialty, Shipping on Product from August $9.95 Cienna Stegemann, Reimburse classroom supplies $55.93 Sherman Williams, Paint $303.90 S & S Quality Heating, Water lIne at Ballfield (Fairgrounds) $1,000.00 Thermo King, Howes and Def for buses $1,026.70 Thermo King, Battery for bus 2019` $261.14 Teacher Direct, Kindergarten for 2022-23 19.88 Teacher Created Resources, 2nd Grd Spelling Dictonaries $146.48 Teacher Direct, Supplies for 6th grade $94.40 United Private Networks, Distance Learning Subscription $555.34 Village of Arlington, Water (did not receive August cards in August ) $4,348.19 Wood River, Natural Energy $462.85 Weldon Parts, Parts for buses $755.92 Winnelson, Maintenance supplies for restrooms $375.19 Winnelson, Maintenance materials $139.10 Zaner Bloser, Super kids Grade K Journals $245.25 US Foods, Hot Lunch $4,669.85 Visa (General Supplies ), Various Items for General Fund $4,867.36 Waste Connections, Trash service $ - Total Payables (GF checks not mailed until approved by the BOE) $88,531.62 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) J.W. Pepper, music (Open Invoices from second acct 2019-2022) $545.67 Wex Bank, Fuel $244.02 Bosselman Pump & Pantry, Fuel $3,857.12 Total Handpayables $4,646.81 Total General Fund $93,178.43 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks), DLR Group, August billing $4,347.16 Twin Rose Enterprise, Interior signs for new addition on Rest rooms $281.25 Total Special Funds $4,628.41 ZNEZ AC 10-21-22
