Board of Education Regular Meeting Monday, November 13, 2023 7:00 PM Central HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 Jason Arp: Present Cassie Flesner: Present Chase Kratochvil: Present Brian Laaker: Present Matt O'Daniel: Present Shanon Willmott: Present Present: 6. 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O'Daniel called the meeting to order at 7:00pm 1.2. Roll Call All board members were present at meeting. Also Present were Aaron Pfingsten, Jacque Morgan, Dawn Lewis, Jennifer Arp. James Shada arrived at the meeting at 7:30 due to High school Winter Sports Parent meeting that started at 7:00pm 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve tonights agenda as presented Passed with a motion by Cassie Flesner and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Jason Arp and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports 3.3. Resignations: Hires: Reassignments: 4. CURRICULUM/INSTRUCTION REPORTS 5. PRINCIPALs REPORTS 5.1. Dr. Morgan's Elementary Report 5.2. Mr. Pfingsten's Secondary Report 5.3. Mr. Shada's Activity Report 6. SUPERINTENDENTS REPORT 6.1. Discuss 22-23 Financial Statements Review Process Will have a full board workshop for the financial statement presented at 6:00 by the auditors instead of the just presenting it to the finance committee. 6.2. NASB and NRCSA Updates 6.3. Discuss Timeline for Supt Evaluation to be Reviewed at December Board Meeting Dr. Lewis completed her self-evaluation last week, Mr. O'Daniel forwarded the evaluation out to the other board members. The member's evaluation is due back Nov. 22 Final completed evaluation will be presented at Dec Board meeting. 6.4. Review ESU3 2022-2023 Annual Report 6.5. Rule 10 Compliance Visit Discussion *Only need policy on "Seclusion and Restraint" A compliance visit was done last Thursday, Nov 9th by the Department of Ed. Rule 10 is to make sure that the school is in compliance with all the rules and accreditation by the state. Arlington Has not had a Rule 10 Visit for at least 10 years if not more. The only thing missing was a policy on seclusion and restraint. That policy will be introduced at the December board meeting. 7. COMMITTEE AND REPRESENTATIVE REPORTS 7.1. Negotiations Committee Negotiations met with the AEA on October 30th Next meeting will be on Nov 28th 7.2. Professional Development Sharing 7.3. Finance Committee Need to Schedule Will Try and Schedule for Dec 11, at 6:00pm for whole board workshop with Auditor. 8. UNFINISHED BUSINESS 9. NEW BUSINESS 9.1. Discuss, Consider, and Take Necessary Action to Enter into Memorandum of Understanding with Jobs for America's Graduates (JAG) program beginning with the 2024-2025 School Year The JAG (Jobs for America's Grads) program was presented to our administration. The program works by bringing in a teacher that works with students on employment skill. There is no cost to the school for the first 2 years, but then it will cost the school $10,000 in year 3. The school pictures this as being another electives class that will be offered to our students. This will be regarded as another post-secondary curriculum class that will focus on getting students ready to go on into the job field or job related schooling after graduation, career-focused type skills. The commitment for APS is for a 3-year commitment, this will begin for the 24-25 school year. Motion to Approve MOU with Jobs for America's Graduates (JAG) Beginning 2024-2025 Year Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 9.2. Discuss and Consider Submitted Proposals, and Take Necessary Action to Approve Purchase of Digital Scoreboard(s ) A request for proposals was sent out in the newspaper from the last board meeting in October, and multiple proposals have come in. Mr. Shada presented the proposals to the board, Proposals were from Nebraska Companies, Iowa Companies, and one from Georgia. At this time $147,500 has been donated and/or commitments to our scoreboards. The board had asked at the October meeting for the committee to have $112,000 raised/committed by the November Board meeting. Daktronics offers a Daktronics University that will help our staff and students work on the digital piece of the boards- they offer that in their proposal. The other bids do not provide the education, support and signage for the sponsors, mainly just the board itself. A long discussion was had on the costs provided by all of the proposals, board members were able to ask questions, discuss their concerns and thoughts and what was the right way for the board to be mindful of the money being spent on the boards. Motion to Approve Contract with Crouch Recreation INC for $268,625.00 for Digital Scoreboard(s) in the Competition Gym Passed with a motion by Chase Kratochvil and a second by Cassie Flesner. Brian Laaker: Nay, Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 9.3. Discuss and Consider Community Engagement Meeting to be Held January 29, 2024 Community engagement meeting: Format, survey, time, place, Desire to bring in a mediator, such as Marsha Herring or someone from NASB? The board would like the meeting to feel more conversational. The Board does not want to lean towards just details and not feel community-based. Need to make some decisions on meeting- they will keep board up to date on planning via emails. 9.4. Discuss and Consider 9000 Section Policies: • 9010-Limits of Authority • 9100-Legal Description • 9110-Number of Members, Terms of Office • 9120-Officers • 9121-President • 9122-Vice President • 9123-Treasurer • 9124-Secretary • 9125-Attorney • 9126-Auditor • 9127-Individual Members • 9130-Remuneration and Reimbursement • 9140-Removal from Office • 9200-Formulation, Adoption, Amendment of Policies • 9210-Adoption and Amendment of Bylaws • 9220-Adoption and Amendment of Administrative • 9230-Suspension of Policies, Bylaws and Regulations • 9300-Regular Meetings • 9301-Special Meetings • 9310-Advance Delivery of Meeting Materials • 9320-Order of Business • 9330-Parliamentary Procedure • 9340-Minutes • 9341-Voting • 9350-Methods of Operation • 9360-Board-School District Records • 9370(a)-Open Sessions • 9370(b)-Closed Meetings • 9400-Temporary and Special Board Committees 9.5. Discuss, Consider and Take Necessary Action to Approve Cooperative Agreement with Integrated Life Choices for Special Education Related Services for 2023-2024 Motion to Approve Cooperative Agreement with ILC for Related Services for 23-24 As Presented Passed with a motion by Cassie Flesner and a second by Shanon Willmott. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 10. EXECUTIVE SESSION 11. ACTION ON EXECUTIVE SESSION ITEMS 12. ADJOURNMENT Matt O'Daniel adjourned the meeting at 9:03pm Matt O’Daniel, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR NOV 2023 BOARD MEETING (Includes special fund checks) PAYEE NAME DESCRIPTION AMOUNT American Broadband Telephone service $451.15 Airgas Welding gas tank rental $66.00 Kali Agler Reimburse for class supplies $35.00 Ace Hardware Parts for snow removal equipment $2,232.86 Arbor family Counseling Oct- Dec services $2,956.25 A+ Tree Service Tree trimming by south playground $3,900.00 Border States Electrical supplies $1,010.10 BSN Sports Stencil for football field $765.00 CountrySide Repair Tire repair on mower $43.00 Capital One (Walmart) supplies $211.93 D B Nebraska Aaon control panel for hv/ac $2,640.00 Dennis Supply Air Filters $1,302.34 Dietze Music Christmas music for classes $175.84 Enterprise Publishing Legals and minutes $301.19 Egan Supply Janitorial supplies and ice melt $6,167.10 ESU Coordinating Council Movie Licensing $356.00 ESU 3 Guidance and PreK Training $230.00 Ewel Education AET Subscription for FFA $390.00 Eagle Auto Repairs on vans (bracket for large sliding door and oil changes) $1,732.52 5th Season End of year upkeep for sprinkler maintenance $481.60 Flinn Scientific Supplies from back order for science classes $417.71 Hansen Tire Bus Pressure sensor $1,380.61 Hometown Leasing Copier Lease payment $1,810.93 HyVee Inservice Breakfast for staff $160.42 Harco Athletic reconditioning Football helmet reconditioning $5,285.00 Integrated Life Choices Services for student per agreement $2,106.19 Dale Janota Salary research services for negotiations $1,800.00 Knudsen's Fuel for bus barn Sept & October fills $9,584.63 KSB School Law Legal services for Policies $65.00 LE Learn to Move OT Services $655.37 MacGill Nurse Supplies $543.72 Menards Winterizing supplies for maintenance $314.99 Menards Supplies for building and grounds $238.62 Metal Doors and Hardware Install lock on door $200.00 McKinnis Roofing Roofing Repairs $5,594.45 Midwest Movement DOT CDL Physical for bus driver $75.00 Methodist Fremont health Athletic trainer services for September $2,924.00 Midwest Alarm Services Fire alarm upgrade and annual maintenance $2,647.96 Nebraska Council on Econ Stock market game registration $80.00 NCS Pearson Psychologist testing supplies $276.39 NASSP/NASC Shada Renewal $635.00 One Source Background checks $61.00 Odey's Seeding for grounds areas (fb field, Practice Field) $11,292.00 OPPD Electricity $10,824.93 O'Reilly's Glass cleaner and filters for vans and buses $387.17 P &H Electric Motor for maintenance $480.00 Pro-ED Hal 3e kits $545.60 Payflex Payflex plan $100.00 Siffring Landscaping Rock bed around drainage outlet by elementary $5,100.00 S &S Locksmith extra keys made by mechanic for vans $384.50 School Nurse supply Gloves, and supplies for nurse $705.45 Bruce Scheer Rental of building for Staff Back to school BBQ $250.00 Steve Weiss Music Pearl Bass Drum $390.00 Society of Health PE Teachers Conference registration $600.00 Thermo King Howes & Def for Buses $1,064.50 T & T Electric Parking lot light Fixture repair $250.00 Unite Private Network Internet Provider $560.78 Village of Arlington Water $2,486.02 Wood River Natural Gas $573.36 Kelli Zaugg Large Mural painting in HS Hallway $4,320.00 Blue Door Pediatric Therapy OT Agreement $2,895.75 Bosselman Pump & Pantry Fuel f $154.96 Total Payables (GF checks not mailed until approved by the BOE) $105,669.89 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) Wood River Natural gas $459.68 Cleary Shamrock Composite fence 2nd half payment $1,332.00 Zaner Bloser Curriculum supplies (missed billing) $770.00 Fairfield Inn Nurse conference rooms $119.95 Casey's Gas for Vans $2,113.32 Sterling Computers Zone director license for Tech $1,408.29 NCS Pearson Items missed for payment from 22-23 $1,961.68 American Broadband Telephone services $856.34 Waste Connections trash services $1,280.10 One Source Background checks $39.00 Powerschool Witholdings Universal rostering Connector for TECH $825.00 Total Hand payables $11,165.36 Total General Fund $116,835.25 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks) $ - Total Special Funds $ - Hot Lunch Expenses CWD (Cash-Wa) $9,915.15 Bimbo's Bakery $1,898.76 Hiland Dairy $4,085.17 Jackson Services $337.05 Sysco $6,113.84 US Foods $ 7,874.05 Jisa Farmsted Cheese Cheese $311.20 Amanda Butcher Refund of lunch money $9.40 Dave Cartwright Kitchen bathroom remodel $9,467.00 O'Flaherty Service Door gaskets on walk in $949.90 Hot Lunch Total $40,961.52 ZNEZ AC 12-01-23
