Board of Education Regular Meeting Monday, January 8, 2024 7:00 PM Central HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O'Daniel called the meeting to order at 7:00pm 1.2. Roll Call Jason Arp, Present: Cassie Flesner, Present: Chase Kratochvil, Present: Brian Laaker, Present; Matt O'Daniel, Present; Shanon Willmont, Present; Jacque Morgan, Aaron Pfingsten, James Shada, Dawn Lewis and Jennifer Arp were also present. 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 3. ANNUAL BUSINESS 3.1. Election of Officers President Vice President Secretary/Treasurer President nominations: Chase Kratochvil nominated by Matt O'Daniel - Matt O'Daniel nominated by Brian Laaker- Mr O'Daniel declined the nomination All members present voted in favor of Chase Kratochvil V.Pres- Cassis Flesner nominated by Jason Arp- All members present voted in favor of Cassie Flesner Secretary/Treasurer- Matt O’Daniel volunteered to fill this position for the first year since it is a new position for the board. Matt O' Daniel nominated by Chase Kratochvil All members present voted in favor of Mr O'Daniel New President needs to be added to bank accounts and update signature cards and checks. 3.2. Appointment of Board Committees No changes on any committees Negotiations Committee: Matt O'Daniel, Cassie Flesner, Chase Kratochvil Buildings & Grounds: Brian Laaker, Shanon Willmott, Jason Arp Curriculum: Shanon Willmott, Cassie Flesner, Brian Laaker Finance: Matt O'Daniel, Jason Arp, Chase Kratochvil St Paul Liaisons; Brian Laaker, Chase Kratochvil 3.3. Appoint KSB and PGH&G Law Firms as Official Legal Counsel to Board and Superintendent Motion to appoint KSB and Perry Law Firm as Official Legal Counsel to Board and Superintendent Passed with a motion by Matt O'Daniel and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.4. Appoint First State Bank and Trust as Official Depository for All District Funds Motion to appoint RVR/Two Rivers Bank as official depository of district funds. Passed with a motion by Brian Laaker and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.5. Distribute Conflict of Interest Forms for Board Members 3.6. Approve Arlington Citizen as Official Newspaper of the Board of Education Motion to appoint Arlington Citizen as official newspaper of the district. Passed with a motion by Chase Kratochvil and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.7. Appoint Superintendent as District Non-Discrimination Compliance Coordinator Motion to appoint Dr. Lewis as District Non-Discrimination Compliance Coordinator. Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.8. Appoint Supt as Secretary and Business Manager as Recording Secretary to the Board of Education Motion to move Dr lewis as the secretary and jen arp as recording secretary Passed with a motion by Chase Kratochvil and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 4. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 4.1. Minutes of the Previous Board Meeting(s) 4.2. Monthly Financial Reports 4.3. Resignations: Hires: Mrs. Vickie Kern, Para Reassignments: 5. CURRICULUM/INSTRUCTION REPORTS MATH Pre School Kindergarten 6. PRINCIPALSREPORTS 6.1. Dr. Morgan's Elementary Report 6.2. Mr. Pfingsten's Secondary Report 6.3. Mr. Shada's Activity Report 7. SUPERINTENDENTS REPORT 7.1. NRCSA and NASB Reports 7.2. Scoreboard Project Updates Funds Raised Timeline 7.3. Review ALICAP Safety Visit Summary 7.4. Legislative News 8. COMMITTEE AND REPRESENTATIVE REPORTS 8.1. Negotiations Committee Meeting is scheduled for Wed Jan 17th- 8.2. Buildings and Grounds Committee Need to Schedule a Meeting 9. UNFINISHED BUSINESS 9.1. Discussion of Community Engagement Meeting January 29, 2024 Meeting is scheduled for Jan 29th- Contracted with NASB to facilitate the meeting and to head up a community survey prior to the meeting. Dr. Lewis went over the immediate steps for the meeting organization from NASB- she asked the board members to compile a list of community members to be invited to the meeting. The organization letter was sent out to all board members via email. Invites will be sent out personally to the invitees soon. Board members went over the list of questions presented by NASB for the community questions bank- and discussed what questions were important to make sure they were included in the survey. 9.2. Discuss and Consider Policy 5421-Use of Restraints and Seclusion on Second Reading Motion to Adopt Policy 5421-Use of Restraints and Seclusion on Second Reading Passed with a motion by Cassie Flesner and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 10. NEW BUSINESS 10.1. Discuss and Consider Policies 100-1120: 1000-Contents 1010-Visiting School 1020-Community to Board 1030-Public Complaints 1030A-Parent/Patron Comment Form 1040-Annual Report 1050-Access to Records 1060-Advertising and Promotion 1070-Publications Radio Television 1080-School Directory 1100(A)(B)(C)-Community Use of School Facilities and forms 1101-Equal Access Student Groups 1102-Recording of Others 1105-Equal Access Student Groups and Boy Scouts (obsolete due to revised 1101 in 2023) 1110-Bulletin Boards 1120-Tobacco Motion to Rescind Policy 1105-Equal Access Student Groups and Boy Scouts (June 2009) Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 10.2. Discuss, Consider and Take Necessary Action to Approve Electrical Work to Install Digital Video Board in Competition Gym Dr. Lewis explained that during the initial process of the scoreboard upgrades, there was miscommunication about the donation of the electrical work. The misinformation was that the electrical work was to be donated on the boards, but the actual donation was $10,000 off the work, and a very reasonable bid for the work to be done. Motion to Approve estimate from Fremont Electric including a $10,000 Donation as Presented to be Paid from Funds Raised and Deposited into Special Building Fund Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 10.3. Discussion of Changes in Special Education Requirements and the Need for a Special Education Director/Student Services Coordinator Dr. Lewis explained the differences and challenges that are now involved with 504 plans- many more requirements and services are being moved under the umbrella of 504 plans. These services are almost doubling our 504 case load. Dr. Morgan is currently handling all the cases and case load- the school would like to hire a SPED director, and take the case load from Dr. Morgan's Plate. The Board held a discussion on the process and what it would look like for Arlington Public schools, many members asked questions to clarify some of the processes and the wording to understand. This position would be a non-certificated person who would not fall on the negotiated salary schedule. Motion to Approve Position of Student Services Coordinator/SPED Director Beginning with 2024-2025 Passed with a motion by Chase Kratochvil and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 10.4. Set Date and Time for Annual Board Retreat Board Retreat Wednesday Jan 31st- Fremont Country Club 5:30pm 10.5. Discuss and Consider Related Services Contract for One Year with ESU2 for Speech Language Pathologist for 2024-2025 Motion to Enter in Agreement with ESU2 for FT SLP Services for the 2024-2025 School Year Passed with a motion by Matt O'Daniel and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 11. EXECUTIVE SESSION 12. ACTION ON EXECUTIVE SESSION ITEMS 13. ADJOURNMENT Chase Kratochvil adjourned the meeting 8:38pm Chase Kratochvil, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR DEC 2023 (Includes special fund checks) PAYEE NAME DESCRIPTION AMOUNT American Broadband Telephone service $- Airgas Welding gas tank rental $66.00 Arbor Family counseling onsite services for November $1,400.00 Border states supplies for lighting $44.40 Blick Art Materials for art class backordered from Sept $26.88 Blue Door Pediatric Therapy December Services $1,863.00 Charleston Inc switch and control for hvac in old gym and football shed $347.78 Martin Clausen (Chem Tech) Pest Control $92.64 CityWide Facility Solutions Event Clean up (Main Gym and Locker Rooms) $810.00 Capital One (Walmart) supplies $497.58 D B Nebraska Wiring Harness and service on hvac (2 invoices) $9,233.00 Enterprise Publishing legals and minutes $195.56 ESU 3 Distric tax forms $142.73 ESU 3 Vision Services for student $308.80 Egan Supply Gym floor refinshing OCT & NOV 2 invoices $8,275.00 Hy VEE kleenex and papertowe lfor buses $33.97 Hometown Leasing Copier Lease payment $1,810.93 Integrated Life Choices Services for student per agreement Nov & Dec $3,691.74 Knudsen's Fuel for bus barn fuel tank $3,899.04 Kimball Midewest paint for vans $492.04 Learn to Move Pt Services $610.29 Tamera Loftis Accompianist Fees for Oct- Dec $460.00 Menards Saafety Supplies, Locker room repairs, gym materials $299.86 Methodist Fremont Health Athletic Services for Nov $1,317.50 Mechanical INC Service call for hv/ac for quote for gym repair $488.75 NASCD Admin renewals for dues Pfingsten and Wolf $80.00 NCS Pearson Digital testing supplies for Psych $77.40 Onto College Act Prep renewal $2,400.00 Omaha Truck Bus Parts & Repairs (Multiple invoices ) $788.56 O'Reilly's Antifreeze and shop parts for vans and buses $100.54 Oppd Electricity $8,870.32 One Source Background checks $17.00 PayFlex Monthly fee $100.00 Plank Road Publishing Holiday Music for elementary $32.40 JW Pepper Music for HS $91.99 JW Pepper Music for HS Choir $112.19 Shaw Hall & Navarrette CPA Completion of Auditing Services for 2023 $4,340.00 Unite Private Network Internet Provider $560.78 Village of Arlington Water $- VISA MISC Supplies for HS/ELEM $1,725.91 Wood River Natural Gas $4,507.48 West Omaha WinSupply Hot water heater $7,020.00 $- Total Payables (GF checks not mailed until approved by the BOE) $67,232.06 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) Alpaca Payment for Aug- Dec packs (not fundraised) $425.00 Casey's Gas for Vans $617.80 The Musicians Choice Music for honor choir elementary $49.00 Total Hand payables $1,091.80 Total General Fund $68,323.86 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks) Total Special Funds $- Hot Lunch Expenses CWD (Cash-Wa) $4,523.33 Bimbo's Bakery $560.68 Hiland Dairy $2,662.81 Jackson Services $328.06 Sysco $2,647.65 US Foods $4,173.69 Julie French Reimburse for salad $29.70 Midwest Distributing Ice machine cleaner and Filters $658.59 HyVee Gluten free food for lunch $62.43 O'Flaherty Services Door sweep and labor for kitchen walk-in doors $956.47 $- $- Hot Lunch Total $16,603.41 ZNEZ AC 02-02-24
