Board of Education Regular Meeting Monday, December 11, 2023 7:00 PM Central HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O’Daniel called the meeting to order at 7:04 pm 1.2. Roll Call Motion to excuse the absence of Brian Laaker Passed with a motion by Matt O’Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea Jason Arp: Present, Cassie Flesner: Present, Chase Kratochvil: Present, Matt O’Daniel: Present, Shanon Willmott: Present, Brian Laaker, Absent (excused) Dr. Dawn Lewis, Superintendent and Jennifer Arp Recording secretary, were both present. Aaron Pfingsten (arrived at 7:45pm), James Shada and Jacque Morgan were absent due to other activities needing administration to be present at. 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Matt O’Daniel and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports 3.3. Resignations: Deb Washburn, Speech Language Pathologist Hires: Randy Meier, Custodian Reassignments: 4. CURRICULUM/INSTRUCTION REPORTS Testing Data Tashia Wolf was present to report on the testing data and some general curriculum information to the board for Arlington Public Schools. 5. REVIEW OF ANNUAL DISTRICT GOALS Dr. Lewis went over the district board goals as of December 2023. 6. PRINCIPALS REPORTS 6.1. Dr. Morgan’s Elementary Report 6.2. Mr. Pfingsten’s High School Report 6.3. Mr. Shada’s Activity Report 7. SUPERINTENDENTS REPORT 7.1. Discuss Equalis Group Registration for Ease of Bidding Process 7.2. NASB and NRCSA Reports Attached 7.3. Superintendent Leave Log Attached 7.4. Report on Commissioner’s Superintendent Advisory Committee Meeting November 15 7.5. Legislative Preview: What is expected this session: Discussion about the rules Epic Tax Firearms Parental Involvement Taxation Caps on School Formula Sports and Spaces bill 7.6. Review of Annual Report to the Taxpayers for 2022-2023 8. COMMITTEE AND REPRESENTATIVE REPORTS 8.1. Finance Committee 8.2. Negotiations Committee 8.3. Professional Development Sharing 9. UNFINISHED BUSINESS 9.1. Discuss, Consider and Take Necessary Action to Engage with NASB to Facilitate the Community Meeting to be Held January 29, 2024 The board would like NASB to facilitate the community meeting in January. They would do the surveying, meeting and all the leg work to do some strategic planning for the board. Motion to enter into an agreement with NASB to hold the community engagement meeting Jan 29, 2024 Passed with a motion by Matt O’Daniel and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea 10. NEW BUSINESS 10.1. Discuss and Consider Policy 5421-Use of Restraints and Seclusion on First Reading 10.2. Discuss, Consider and Take Necessary Action to Approve 2022-2023 Financial Statements/Audit Brenda Vampola was present at the workshop prior to tonight’s meeting to present the final 2022-2023 audit information to the entire board. Board members were able to ask questions and get clarification on any items or areas of the audit where or if there were any concerns. Motion to approve the 2022-2023 Final audit/financial statements Passed with a motion by Chase Kratochvil and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea 10.3. Discuss, Consider and Take Necessary Action to Enter Agreement with Ralston Public Schools for Deaf Education Services Motion to Enter Agreement with Ralston Public Schools for Deaf Education Services Passed with a motion by Chase Kratochvil and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea 10.4. Discuss, Consider and Take Necessary Action to Approve Application for Early Retirement Incentive Program for Qualified Employee(s) Motion to Approve Application for Early Retirement Incentive Program for Qualified Employee(s) Deb Washburn Passed with a motion by Matt O’Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea 10.5. Discuss and Consider Results of Superintendent Evaluation Matt O’Daniel presented the board members with the results of the NASB superintendent evaluation. Matt spoke of how accurate and well organized NASB does on the evaluation and presented to the information to the board. It was a very positive review and many good comments and recommendations from the board. 11. EXECUTIVE SESSION Discussion of Collective Bargaining Subject to Executive Session Motion to enter into Executive Session at 8:30 Passed with a motion by Matt O’Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea 12. ACTION ON EXECUTIVE SESSION ITEMS Motion to end executive session at 8:52 Passed with a motion by Matt O’Daniel and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Matt O’Daniel: Yea, Shanon Willmott: Yea 13. ADJOURNMENT Meeting adjourned at 8:52 following executive session Matt O’Daniel, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR NOV 2023 BOARD MEETING (Includes special fund checks) PAYEE NAME DESCRIPTION AMOUNT American Broadband Telephone service $- Airgas Welding gas tank rental $68.00 Big Red Hotel Rooms for music Allstate $417.00 Border states electrical supplies & Lights $1,092.90 BSN Sports Girls Wrestling shorts $471.47 Blue Door Pediatric Therapy November Services $3,685.50 Camp Fontanelle 6th grade outdoor education $1,610.00 CountrySide Repair Repairs needed on New Maintenance Truck $1,071.63 CityWide Facility Solutions Event Clean up (Main Gym and Locker Rooms) $321.00 Capital One (Walmart) supplies $797.98 Dietze Music Music & Instrument Repair $175.92 Dietze Music Music for HS Choir $206.70 D B Nebraska Aaon control panel for hv/ac $2,640.00 Dennis Supply Air Filters $1,064.49 ESU 3 Co OP Order for supplies for 23-24(HS & Elem) $8,770.18 Egan Supply Cleaning Supplies $5,576.36 Enterprise Publishing Board Minutes $198.63 ESU 3 Vision Services for student $1,413.78 5th Season Blow Out Sprinkler system & Fall single application $931.60 Getzchman Heating hvac parts $367.50 Gartner & Associates AAON harness for HVAC $181.50 5th Season End of year upkeep for sprinkler maintenance $481.60 Hometown Leasing Copier Lease payment $1,810.93 Hugh O’Brien Registration HoBY Registration for 2023 $280.00 Integrated Life Choices Services for student per agreement $2,508.49 Jostens Diplomas for class of 2024 $522.95 Knudsen's Fuel for bus barn fuel tank $3,793.24 LG Playgrounds Playground crumb rubber (south Playground) $3,194.25 Lindy Glass Mirrors in weight room replacement $1,228.45 Menards Maintenance supplies- Grounds and Bathrooms $465.48 Menards Supplies for wood shop vent $107.19 Martin Clausen (Chem Tech) Monthly Pest Control $92.64 Methodist Fremont Health Athletic Trainer Services for October $1,878.50 McGIll Nurse Supplies $155.20 NCS Pearson Scoring report for Pysch testing $50.00 NASB Board Member Conference Registration $2,647.00 O’Reilly’s Van repair $38.76 O’Reilly’s Battery for scissor lift $523.32 Omaha Truck Coil Heater for Bus 2018 $256.94 Oppd Electricity $8,608.48 O’Reilly’s Parts and Supplies for buses $270.89 Omaha Truck Repairs and small parts on Multiple Buses $591.87 One Source Background checks $27.00 JW Pepper Music for Elem & HS $126.90 PayFlex Monthly fee $100.00 S & S Quality Heating New water heater $1,625.00 Tamar Reed FB Field Striping for 2023 (split with Athletics) $2,500.00 Shaw Hall & Navarrette CPA Auditing Services for 2023 $28,570.88 The Paper Corporation Copy Paper 2 Pallets $2,980.00 Thermo King Christensen Def and Ice Melt for Bus barn $509.22 Unite Private Network Internet Provider $560.78 Village of Arlington Water $797.86 Wood River Natural Gas $1,935.16 VISA MISC Supplies for HS/ELEM $9,479.68 Total Payables (GF checks not mailed until approved by the BOE) $109,780.80 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) Follett Book order from September $1,231.29 Casey’s Gas for Vans $871.47 Learning A-Z Subscription Renewal for September $106.00 Total Hand payables $2,208.76 Total General Fund $111,989.56 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks) BOKF Bond Payment (Due Dec 15) $516,383.75 BOKF QCPUF payment $343,711.25 Crouch Recreation First Payment of Scoreboards $111,733.50 Total Special Funds $971,828.50 Hot Lunch Expenses CWD (Cash-Wa) $5,761.95 Bimbo& Bakery $993.00 Hiland Dairy $3,191.38 Jackson Services $337.75 Sysco $3,912.09 US Foods $4,027.78 Ashley Mohon Refund of lunch money $100.00 VISA Misc Supplies $245.70 Hot Lunch Total $18,569.65 ZNEZ AC 12-29-23
