Board of Education Regular Meeting Monday, September 11, 2023 7:00pm or Immediately Following Levy Request Hearing HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O'Daniel called the regular September board meeting to order at 7:00 1.2. Roll Call Jason Arp, Present: Cassie Flesner, Present: Chase Kratochvil, Present: Brian Laaker, Present: Matt O’Daniel, Present: Shanon Willmott, Present. 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Cassie Flesner and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports 3.3. Resignations: Jeana Hernes- HS Para Hires: Reassignments: 4. CURRICULUM/INSTRUCTION REPORTS 4.1. Media Report 5. REVIEW OF ANNUAL DISTRICT PLAN 6. PRINCIPALS REPORTS 6.1. Mr. Shada's Athletic Report 6.2. Mr. Pfingsten's Secondary Report 6.3. Dr. Morgan's Elementary Report 7. SUPERINTENDENTS REPORT 7.1. NASB and NRCSA Member Updates 7.2. Review of Supt Leave Log for 23-24 7.3. Update on Van Purchase Completed Purchased for under the approved amount, paid approximately $47,500 7.4. Commissioners Superintendent Advisory Council Meeting Schedule 1st meeting will be next Monday Sept 18th Dr. Lewis has been asked to be a part of the council. 8. COMMITTEE AND REPRESENTATIVE REPORTS 8.1. Finance Committee Committee met to finalize the budget which was published and presented in public hearing, and given time for public comment. 8.2. Negotiations Committee Need to begin thinking about meeting on October, will present the AEA committee with dates 8.3. Professional Development Sharing Area Membership meeting Sept 20 at Fremont Middle School, board members let Dr. Lewis know if they wish to attend. 9. UNFINISHED BUSINESS 10. NEW BUSINESS 10.1. Discuss, Consider and Take Necessary Action to Adopt the 23-24 Year Budget as Presented Motion to Adopt 2023-2024 Budget as Presented Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea Mr. O'Daniel went over the budget again. Gave kudos to the board for putting together a balanced and well planned budget. 10.2. Discuss, Consider, and Take Necessary Action to Adopt Resolution to Increase the Base Growth Percentage Used to Determine the School District's Property Tax Request Authority Up to 6% Motion to Adopt Resolution to Increase the Base Growth Percentage Used to Determine the School District's Property Tax Request Authority Up to 6% Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea This is necessary because of some new legislation out of Lincoln, and it is of the opinion that if the board doesn't take action now, the board's hands may be tied in the future to being able to increase/have growth in the budget. This regulation applies to the tax authorities. There is no guarantee for next year. 10.3. Discuss, Consider, and Take Necessary Action to Adopt Resolution to Set Tax Levy for 2023-2024 As Follows: General Fund: .756527 ($6,672,219.00) Bond Fund: .065855 ($580,813.00) Qualified Capital Purposes Undertaking Fund: .040085 ($353,535.00) Special Building Fund: .028632 ($252,525.00) Total: .891099 ($7,859,092.00) Motion to Adopt Resolution to Set Tax Levy for 2023-2024 As Follows: General Fund: .756527 ($6,672,219.00) Bond Fund: .065855 ($580,813.00) Qualified Capital Purposes Undertaking Fund: .040085 ($353,535.00) Special Building Fund: .028632 ($252,525.00) Total: .891099 ($7,859,092.00) Passed with a motion by Jason Arp and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 10.4. Discuss, Consider and Take Necessary Action to Amend Policy 5414-Identification of Learners with High Ability Motion to Adopt Amended Policy 5414 as Presented Passed with a motion by Matt O'Daniel and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea After discussion in the spring among admin team, our practice for identifying HAL students was not accurate with what our policy stated, as assessments have changed over time. Wording in the policy is being updated to clarify the policy, ensuring that students are being identified on the proper criteria. 10.5. Discuss Consider, and Take Necessary Action to Adopt Amended Policy 5006-Resolution & Appendix 1 on Second Reading Motion to Adopt Amended Policy 5006-Resolution and Appendix on Second Reading Passed with a motion by Cassie Flesner and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea New date for setting option enrollment capacity must be posted by October 15, instead of March 15th. 10.6. Discuss and Consider Entering Into Athletic Co-op with Fremont for Boys and Girls High School Soccer Motion to Enter Into Athletic Co-op with Fremont Public Schools for Boys and Girls High School Soccer Passed with a motion by Chase Kratochvil and a second by Shanon Willmott. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea Last year, there was a discussion with a group of parents asking to co-op with Fremont, and at that time Fremont was not interested. Fremont approached us about a CO-OP for High School Soccer. The cost may be roughly $550 per student to join the co-op, determined by the number of total participants, cost of coaches, etc. The invite has been extended to Logan View as well. This will be a spring opportunity for both boys and girls. 11. ADJOURNMENT Matt O'Daniel adjourned the meeting at 7:48pm Matt O’Daniel, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR SEPT 2023 BOARD MEETING (Includes special fund checks) PAYEE NAME DESCRIPTION AMOUNT American Broadband Telephone service $445.69 Brainpop Renewal for subscription for Elementary $3,515.00 Capital One (Walmart) supplies $490.88 D B Nebraska labor and troubleshooting on units AC $2,640.00 Egan Supply Custodial supplies, trash bags, paper towels $3,783.60 Eagle Auto Repair Battery and Alternator on Van #9 $1,056.84 Flinn Scientific Science orders for 23-24 $42.36 Fas Break Window repairs on vans and buses $1,503.02 Gateway withholdings Digital book access for Kern(Science) $100.00 Goodheart Wilcox TXT to school career books (curriculum) $1,356.59 Hometown Leasing Copier Lease $1,810.93 JM Hospitality Hotel Rooms for admin days $1,079.60 Journey Ed Microsoft Office and Server License $3,790.80 McGraw Hill Pilot material for Reveal Math (Curriculum $5,956.12 Midwest Alarm Fire alarm inspection, fire ext inspection, hood cleaning $2,470.08 Menards Maintenance, Fans, Kitchen parts $278.38 Methodist Fremont DOT Physical $180.00 Nebraska Central Equipment Windshield and Seat Cover for bus $483.18 Nebraska Council School Admin Admin days registration $1,255.00 Oppd Electricity $9,215.75 One Source Background checks $66.00 O'Reilly's Rust Paint and wiper blades for buses and vans $65.05 P & H Electric Repair parts for maintenance $417.00 J.W. Pepper Music for choir $435.47 Prime Communication Network Switches for new addition $1,361.78 Roots to Wings Services for student per agreement $720.00 Really Good Stuff Pocket chart for 1st grade $58.94 SDI innovations Student Planners Elementary $871.47 Teacher Direct Supplies for 6th Grade $197.16 Turitin Turnitin License renewal (checking and AI Detection tool) $2,640.00 Virco Tables and Chairs for HS classrooms $3,227.00 Virco Tables for elementary Classrooms $454.32 Visa (General Supplies ) General supplies for HS and Elementary $17,401.85 Payflex Payflex Monthly Fee $100.00 United Private Networks Internet service Provider $288.39 Wood River Energy Natural gas $382.55 Village Of Arlington Water $997.71 Waste Connections Trash service $- Checks cut after 9/1/23 to be in New Fiscal year Heartland Tires Tires for bus 2010 $931.38 Medco Supplies Remainder of Athletic trainer supplies $273.64 Menards Fans for classrooms $352.47 Weldon Parts Governor for bus $24.84 Fas Break Window repair $220.00 Max D Desings Activity passes and Letterhead $115.00 Boomgaars Metal key case for fuel tank $20.47 McKinnis Roof Repair $1,525.57 Ralston Public Schools Summer services for students $321.51 Teacher Innovations Planbook renewal for teachers $378.00 Border States parts and lights for buses $482.21 Culligan Solar salt and delivery $317.00 O'Reilly's Alternator for cargo van $171.74 Power School Naviance Assessment $2,446.08 Total Fire and Security Keyfobs and door repair $470.88 SDI Innovations Student planner $1,455.23 Ereflect Typesy Renewal for library $1,118.60 Northwest Evaluation Assoc online map fluency $1,069.80 Odey's White line chalk $1,036.00 The Paper Corporation 2 pallets of copy paper for 23-24 $2,980.00 Blue Door Pediatric Therapy OT Agreement $2,025.00 $- $- Total Payables (GF checks not mailed until approved by the BOE) $88,873.93 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) $- S & S Quality Heating & Air GYM Rooftop Unit Repair $2,350.00 Concordia University ST Pauls Conference registration $670.00 Washington Co Treasurer Title and plates for van $16.00 O"Daniel Honda 2023 Chevy Passenger Van $47,540.00 West Omaha Winnsupply Electrical and Morton salt $2,170.96 Casey's Fuel for Vans $769.51 $- $- Total Hand payables $53,516.47 Total General Fund $142,390.40 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks) $- Total Special Funds $- Hot Lunch Expenses CWD (Cash-Wa) $8,365.94 Bimbo's Bakery $971.85 Hiland Dairy $2,636.42 Jackson Services $443.47 Sysco $3,174.00 US Foods $5,562.71 Hot Lunch Total $21,154.39 ZNEZ AC 09-29-23
