Board of Education Regular Meeting Monday, August 14, 2023 7:00 PM Central HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O'Daniel called the meeting to order at 7: 01 1.2. Roll Call Jason Arp: Present, Cassie Flesner: Present, Chase Kratochvil: Present, Brian Laaker: Present, Matt O'Daniel: Present, Shanon Wilmott: Absent Dawn Lewis, Superintendent Jacque Morgan, Elem Principal, Aaron Pfingsten HS Principal, James Shada, Athletic Director and Jennifer Arp- recording secretary all present as well. Motion to approve the absence of Shanon Willmott from tonight meeting due to a work conflict. Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea Board approved to excuse the absence of Shanon Wilmott for tonight’s meeting. 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Chase Kratochvil and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports 3.3. Resignations: Hires: Brittney Bost, Elementary Para Reassignments: 4. PRINCIPALS REPORTS 4.1. Mrs. Morgan's Elementary Report 4.2. Mr. Pfingsten's Secondary Report 4.3. Mr. Shada's Activity Report 5. SUPERINTENDENTS REPORT 5.1. Review Rule 10 External Safety Visit/Inspection Report Rule 10 safety audit- audit was conducted with few things to address this year. Dr. Lewis discussed the items that will need to be addressed, but all in all there are a few things that need to be worked on and we will continue to work on them this year. 5.2. Enrollment Report Dr. Lewis went over the enrollment numbers for the 23-24 year- the numbers seem to be trending up again as to where we were before Covid. Option enrollment is staying pretty consistent and our option figures are relatively close to years past. 5.3. NASB and NRCSA updates 6. COMMITTEE AND REPRESENTATIVE REPORTS 6.1. Finance Committee Met in July to discuss budget outlook. 6.2. Buildings and Grounds Committee Buildings and Grounds met in August- and toured the school. Items were discussed that will need to be addressed coming up, and some new regulations that will need to be updated. 7. UNFINISHED BUSINESS 8. NEW BUSINESS 8.1. Discuss and Consider Revision to Policy No. 5205-Graduation Motion was made to adopt the Revision to Policy No. 5205-Graduation Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 8.2. Discuss Consider, and Take Necessary Action to Adopt Amended Policy 5006-Resolution & Appendix 1 This was inadvertently left off the legal policy updates in June/July The date to approve the resolution and set capacities for the coming year is now October 15. It has been March 15 in the past. 8.3. Discuss, Consider and Take Necessary Action to Approve the 2023-2024 Coaches/Sponsors Handbook Matt, Dawn and Mr Shada met with the Booster club to talk about wording changes that needed to be changed in the handbook. The Booster Club felt that the wording was unclear in the handbook. Motion to Approve the 2023-2024 Coaches/Sponsors Handbook Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 8.4. Discuss, Consider and Take Necessary Action to Authorize Purchase of 12-Passenger Van TBD with Price Not to Exceed $55,000 Dr. Lewis discussed the process for buying a van for the school- it is more difficult to buy a van at this time, due to the lack of vans available and being made. Not many dealerships carry or have on hand 12 passenger vans, many times need to be ordered and could be out more than a year to purchase a van. Motion to Authorize Purchase of 12-Passenger Van for an Amount Not to Exceed $55,000 out of the general fund as Discussed Passed with a motion by Cassie Flesner and a second by Chase Kratochvil. Matt O'Daniel: Abstain (With Conflict), Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea 8.5. Discuss, Consider and Take Necessary Action to Approve Substitute Certificated Teacher Pay for 2023-2024 Motion to set 2023-2024 Substitute Certificated Teacher Rates at $165 per day, Increasing to $200 per Day at Day 10 and Thereafter for Long Term Subs Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 8.6. Discuss, Consider and Take Necessary Action to Approve Contract for Occupational Therapy Related Services as Presented for the 2023-2024 Year Motion to approve the Contract for Occupational Therapy Related Services as Presented for the 2023-2024 Year Passed with a motion by Cassie Flesner and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 8.7. Discuss, Consider, and Take Necessary Action to Discontinue Accreditation Process with Cognia and Transition to Nebraska Continuous School Improvement Frameworks for Accreditation Motion to Discontinue with Cognia Accreditation and Utilize Nebraska Continuous Improvement Process Frameworks Passed with a motion by Matt O'Daniel and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 8.8. Discuss, Consider and Take Necessary Action to Adjust Adult Breakfast and Lunch Prices as Required by the State and Federal Hot Lunch Program ($2.75 Breakfast, $4.60 Lunch) Motion to Increase Adult Breakfast ($2.75) and Lunch ($4.60) Prices as Discussed Passed with a motion by Cassie Flesner and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 8.9. Discuss, Consider and Take Necessary Action to Approve Arbor Family Counseling Contract for 2023-2024 Motion to Approve Contract with Arbor Family Counseling for the 2023-2024 School Year Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea 9. ADJOURNMENT Matt O'Daniel adjourned the meeting at 8:01pm Matt O’Daniel, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR AUG 2023 BOARD MEETING; (Includes special fund checks) PAYEE NAME; DESCRIPTION; AMOUNT American Broadband; Telephone service; $410.65 Airgas; welding tank rental; $116.75 ASI Associates; Science Requisition orders; $208.65 Bauer Built Tire; Tires for bus 2018; $1,260.46 Blair Community School; OT Agreement; $1,294.07 Blick Art; Art supplies for 23-24; $259.65 Martin Clausen; Pest Control Services; $92.64 Capital One (Walmart); supplies; $130.36 Carolina Biological; Science & AG Supplies 23-24; $2,378.07 Demco; Library Supplies; $522.57 D B Nebraska; Condesor boxes - Maintenance; $1,500.00 Dietze Music; Soloist books,; $314.64 Dennis Supply; Ignition control for maintenance; $208.03 Enterprise Publishing; Legals, board meeting minutes for paper; $230.40 Eagle Auto; Tire, Van Repair; $123.08 Eakes Office; Contract Overage on copies; $226.85 5th Season; Extra roundup spraying; $350.00 Follette Content; Library books for 23-24; $1,386.23 Follette School Solutions; Media Renewal for 23-24; $1,104.41 Foundation for Ed Services; S WEB Hosting for 23-24; $2,745.00 Fas Break; Van #2 Window repair; $376.99 Gopher Sports; PE Supplies for 23-24; $544.88 Hometown Leasing; Copier Lease; $1,810.93 Hobby Lobby; Summer School; $21.37 Integrated Life Choices; Services for sped student; $2,662.31 Knudsen Oil; Fuel for buses(fill tank ); $3,355.54 Learn 2 Move; PT Services; $739.23 Mahoney Fire and Sprinkler; 5 year internal pipe inspection; $950.00 Menards; Summer repairs, dehumidifiers, boys locker room repair; $636.21 Medco; Athletic trainer supplies for 23-24; $5,470.71 McKinnis Roofing; Roof repairs; $1,189.18 Midwest Distributing; Maintenance Parts; $413.59 NCS Pearson; Psych Testing materials; $29.70 Nebraska Safety Center; Level 1 Classes for bus; $50.00 NACIA; Curriculum Director membership renewal; $40.00 Navigator Motor Coach; Bus for Band to State Fair; $700.00 OPPD; electricity; $9,058.87 One Source; back ground checks; $198.00 O"Reillys Auto; Glass Cleaner and batteries for vans; 372.6 Omaha Truck Center; Parts and repairs for buses for summer repairs; $1,707.85 Omaha World Herald; Newspaper subscription for 23-24; $374.40 Payflex; Payflex Monthly Fee; $100.00 Pitsco Education; Science supplies for 23-24; $273.90 Plan Services; Annual 403B administration fee; $100.00 Ralston Public Schools; Interpreting services for 22-23 year; $3,570.06 Respondus INC; Lockdown Browser license renewal; $2,995.00 Rochester 100; Maroon communication folders for elementary; $507.50 Scholastic; Classroom magazine renewals; $1,687.05 Staples; Chair; $112.74 School Specialty Supply; Education Geography for sped curriculum; $51.98 Toledo Phys Ed; Foam balls for pe; $127.55 Thermo King; Fire extinguishers, def for buses, batteries for buses; $2,006.70 Total fire and Security; Door Wiring Repair; $135.00 United Private Networks; Distance Learning Subscription /Renewal; $1,388.61 Winnelson; Press Valve for maintenance; $86.39 Wood River Energy; Natural gas; $832.24 Village Of Arlington; Water; $1,423.83 Vernier Software; Science items for Kment; $334.28 VP Striping; Restriping of all parking lots; $4,000.00 Visa (General Supplies ); Various Items for General Fund; $8,408.85 Waste Connections; Trash service; $635.82 Weldon Parts; Parts for buses and vans; $510.90 Total Payables (GF checks not mailed until approved by the BOE); $74,853.27 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) $ - Charles Scheppy; Library Books; $337.83 Jamie Rhea; Summer School Spanish; $720.00 Sterling Computers; Erate Access Points; $2,908.00 Casey's; Fuel; $1,236.54 Visa $6,936.45 Total Hand payables $12,138.82 Total General Fund $86,992.09 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks); Total Special Funds $ - Hot Lunch Expenses CWD (Cash-Wa) $ - Bimbo's Baker $ - Hiland Dairy $ - Jackson Services $ - Sysco $ - US Foods $ - Winnelson; Parts for kitchen Oven; $240.44 Menards; Kitchen bathroom updates; $100.84 Hot Lunch Total; $341.28 ZENZ AC 08-25-23
