Board of Education Regular Meeting Monday, January 10,20227:00 PM Central HS CONFERENCE ROOM 705 N 9th St Arlington, NE 68002 1. OPENING PROCEDURES 1.1. Call Meeting to Order Matt O'Daniel called the meeting to order at 7:00pm 1.2. Roll Call Jason Arp, Present: Chase Kratochvil, Present: Matt O’Daniel, Present: Bruce Scheer, Present: Janet Warner, Present: Shanon Willmott, Present. Also present were Principals Jacque Morgan and Aaron Pfingsten, Athletic Director James Shada, Superintendent Dawn Lewis, and Jennifer Arp standing in as recording secretary. 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Chase Kratochvil and a second by Bruce Scheer. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 3. ANNUAL BUSINESS 3.1. Election of Officers Nominations for President: Matt O'Daniel nominated by Bruce Scheer Janet Second No other nominations, no Vote needed. Matt Accepted V Pres Shanon Willmott Nominated by Janet Warner and Chase Kratochvil – Nominated by Bruce Scheer Ballots were Distributed Voted counted Shanon Willmott- 2 votes Chase Kratochvil- 4 votes Chase Kratochvil accepted Vice President 3.2. Appointment of Board Committees Curriculum: Shanon Willmott, Janet Warner, Jason Arp Buildings/grounds: Bruce Scheer, Janet Warner, Shanon Willmott Finance: Matt O’Daniel, Jason Arp, Chase KratochvilNegotiations: Matt O’Daniel, Chase Kratochvil, Bruce Scheer Jason and Chase moved from Buildings and grounds to Finance and Shanon and Janet moved to Buildings and grounds 3.3. Appoint KSB and PGH&G Law Firms as Official Legal Counsel to Board and Superintendent Motion to appoint KSB and Perry Law Firm as Official Legal Counsel to Board and Superintendent Passed with a motion by Matt O'Daniel and a second by Janet Warner. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 3.4. Appoint Two Rivers Bank as Official Depository for All District Funds Motion to appoint Two River Bank as official depository of district funds. Passed with a motion by Janet Warner and a second by Bruce Scheer. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 3.5. Distribute Conflict of Interest Forms for Board Members Matt O'Daniel discussed the attached forms - board members need to complete a form if there is a conflict-of-interest while being on the board. 3.6. Approve Arlington Citizen as Official Newspaper of the Board of Education Motion to appoint Arlington Citizen as official newspaper of the district. Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 3.7. Appoint Superintendent as District Non-Discrimination Compliance Coordinator Motion to appoint Dr. Lewis as District Non-Discrimination Compliance Coordinator. Passed with a motion by Matt O'Daniel and a second by Chase Kratochvil. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 4. CONSENT AGENDA 4.1. Minutes of the Previous Board Meeting(s) Motion to approve the board minutes and financials, and employee agreement with Business manager as presented. Passed with a motion by Bruce Scheer and a second by Jason Arp. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 4.2. Monthly Financial Reports 4.3. Approve Employment Agreement with Laurie May for business manager/bookkeeper 5. CURRICULUM/INSTRUCTION REPORTS 5.1. Math Curriculum Report Dawn Klein & Michaela Curran were present to share their math curriculum. 5.2. Pre-K & Kindergarten ReportGail Barth present for Pre-K Chelsea Kwapnowski, Debbie Walling, and Tamara Loberg present for Kindergarten 6. PRINCIPALS REPORTS 6.1. Mrs. Morgan Elementary Report 6.2. Mr. Shada's Activity Report 6.3. Mr. Pfingsten's Secondary Report 7. SUPERINTENDENTS REPORT 7.1. NASB Update and Links 7.2. Construction Update Things are moving along well, looking at plumbing and inspections for HV/AC. Lockers are in Omaha and not built yet, looking to see how many old lockers can be removed on a weekend to bring new ones in. Grading for new addition plans were presented to the board, for drainage and water removal, reducing the slope of the grading to reduce water issues. Costs are still within budget and shouldn't see any issues moving forward. 7.3. Finalize Date/Location for Board Retreat The Barn in Arlington Feb 2nd, Date- 5:00-5:30 Arrival 7.4. Review Supt Leave Log Dr. Lewis reviewed her leave log-The board is very appreciative of Dr. Lewis providing these details of her leave. 8. COMMITTEE AND REPRESENTATIVE REPORTS 8.1.NegotiationsCommittee Negotiations committee has met with AEA multiple times, Matt has asked the board to review the offers to make suggestions on how to proceed on the offers presented. -Proposal to AEA from board- two-year agreement with multiple parts, with one being an addition of a step to the salary schedule and increase on school contribution towards insurance. Cost to the school will be about $330, 000 over a 2-year period-AEA Proposal to Board is increase base salary by $1500 with other multiple parts and wording changes in the Master Agreement would cost the school district approx. $439,000 for the AEA proposed plan (would add about 6% to the Levy) 9. UNFINISHED BUSINESS 10.NEWBUSINESS Board reviewed the polices- only suggestion made was to update/correct the wording in Policy 4140 Professional Growth- the use of the word Personnel, is used as Personal file in the policy. Will correct Personnel file. 10.1. Review Board Policies 4013-4141: 4013: Personnel Files 4014: Sales Persons 4015: Orders of Supplies and Equipment 4016: Employee Use of School Facilities 4017: Activity Passes 4018: Political Activity 4019: FLSA Policy 4020: Disposal of Consumer Report Records 4021: Employee Social Security Numbers 4022: Military and Family Military Leave 4023: Prohibition on Aiding and Abetting Sexual Abuse 4024: Wage and Deduction Info 4025: Professional Boundaries 4026: Complaints About Employees 4027: Workplace Privacy Act 4028: Employee Fundraising 4030: Wage Information 4031: Injury Leave 4100: Qualifications for Appointment as Teacher 4101: Qualifications for Appointment to Administrative Position 4110: Contract 4111: Certification 4112: Board Policy on Release from Contract 4120: Probationary Certified Employees 4121: Permanent Certified Employees 4130: Assignment of Duties 4131: Teacher Agents Tutors 4132: Student Teachers and Pre-Student Teachers 4133: Substitute Teachers 4135: Prohibition of Employment of Board Members 4140: Professional Growth 4141: Teacher Training 11. EXECUTIVE SESSION Motion to enter into Executive Session to discuss negotiations strategies. Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea Board entered into Executive Session at 8:40pm Motion to end the executive session made by Matt O’Daniel and second by Shanon Willmott Jason Arp, Yea, Chase Kratochvil, Yea, Matt O’Daniel, Yea, Bruce Scheer, Yea, Janet Warner, Yea, Shanon Willmott, Yea Executive Session Ended at 9:50 12. ACTION ON EXECUTIVE SESSION ITEMS 13. ADJOURNMENT Motion to adjourn meeting at 9:51. Passed with a motion by Matt O'Daniel and a second by Shanon Willmott. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea Matt O'Daniel adjourned the meeting at 9:51pm Matt O’Daniel, Board President Dawn Lewis, Board Secretary Date Date CHECK REGISTER FOR JANUARY 2022 BOARD MEETING (includes special fund checks) AKRS Equip, inspection on mower, $638.00 American Broadband, Telephone service, $484.40 Airgas, Tank rental, $253.41 Blair Community Schools, OT Agreement, S1,68.00 Baylor Enterprises, College prep test, $2,400.00 Clausen, Martin, Pest control services (Aug-Oct), $277.92 Carolina Biological Supply, Biology Supplies, $585.83 CWD, Food Order, $7,101.07 Earthgrains, Food Order, $639.68 Enterprise Publishing, Legals & Board Minutes, $138.64 ESU #2, school services (Sept-Oct), $5,932.48 ESU, Best practices registration, $21.50 ESU #3, Postsecondary Training, $15.00 ESU Coordinating Council, Powerschool Membership, $6,000.00 Echo Group Baseball field invoice178.16 French, Julie hot lunch supplies37.50 Follett School Solutions, quarter 2 book order, $502.85 Fiber Platform, Distance Learning, $556.43 Huss, Jamie, Athletic Svcs for Sept, $3,000.00 Jostens, class of 2022 diplomas, $488.38 KSB School Law, Legal Advice, $782.00 Hiland, Milk/Dairy, $2,088.93 Hometown Leasing, Printer Copier Lease, $1,723.15 Jackson Service, Kitchen Supplies, $245.32 LE Learn2Move, PT svcs, $219.46 Lincoln Journal Star, Help wanted AD, $370.33 Lou's Sports, Track Uniforms, $5,655.97 Lou's Sports, JH Boys Basketball Uniforms, $555.93 Lou's Sports, JV Boys Basketball Warm Up, $1 ,982.00 Menards - Fremont, supplies for blue gym, $40.60 NASB, Superintendent Evaluation, $300.00 HOBY, registration Brooke Hilgenkamp, $250.00 OPPD, Electricity, $7,788.82 Omaha Truck, Bus, $201829.54 One Source, Background checks, $5.00 Omaha Truck Repair, work on bus 2017, $2,590.29 Omaha Truck, service work on bus 2017 $250.50 Payflex, reoccuring Monthly, $100.00 Pegler, Food Order, $2,219.50 Pepper & Son, music, $74.79 Regents University of MINN, Teacher Training, $4,000.00 Shaw Hull Navarette CPAs, YE financial statement completion, $3,987.00 Sparqdata Solutions, North Star software renewal, $4,020.00 CHECK REGISTER FOR JANUARY 2022 BOARD MEETING (Includes special fund checks) Symmetry, Natural Gas, Thermo King Christensen, Buses, $116.50 Two Rivers, Direct Depost Fee, $18.00 US Foods, Food Order, $1,728.43 Village Of Arlington, Water, $817.12 VISA, supplies, $5,340.72 Winnelson, Maintenance supplies, $95.43 Walmart (Capitol One), supplies, $50.90 Waste Connections, Trash Service (Jan), $549.54 Total Payables (GF checks not mailed until approved by the BOE), 79,015.02 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) Wex Bank, Shell Bill, $3,197.00 Quill corp., nursing supplies, $105.20 Wex Bank, Pump And Pantry, Fuel, $172.21 Total Handpayables, $3,474.41 Total General Fund, $82489.43 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks) Olsson Inc., Labor and services (awtg BOE), $441.50 DLR group, August billing (awtg BOE), $16,049.06 DLR group, Architectural Services, $5,433.95 Boyd Jones, Construction, $230,673.26 Total Special Funds, $ 252,597.77 ZNEZ AC 1-21-22
