Board of Education Regular Meeting HS CONFERENCE ROOM Thursday, June 9, 2022 7:00 PM Central, 705 N 9th Street Arlington, NE 68002 OPENING PROCEDURES 1.1. Call Meeting to Order 1.2. Matt O'Daniel …

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Board of Education Regular Meeting HS CONFERENCE ROOM Thursday, June 9, 2022 7:00 PM Central, 705 N 9th Street Arlington, NE 68002 OPENING PROCEDURES 1.1. Call Meeting to Order 1.2. Matt O'Daniel called the meeting to order at 7:00pm 1.2. Roll Call Jason Arp: Present, Chase Kratochvil: Present, Matt O’Daniel: Present, Bruce Scheer: Present, Janet Warner: Present, Shanon Willmott: Present Also present: Superintendent Dawn Lewis, Principals Aaron Pfingsten and Jacque Morgan, Athletic Director James Shada, and recording secretary Jennifer Arp 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Chase Kratochvil and a second by Bruce Scheer. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 2.WELCOME TO GUESTS AND PUBLIC FORUM Merritt Gilmore was present to address the board about girls wrestling in support of the program. She brought up many positive points to the board, and spoke of the positive impact on the sport and the female athletes and how the rate of growth of the sport has grown tremendously in the past few years. Mrs. Gilmore asked the board to be in favor of the addition of the sport as it would be a good for our district. 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports Also attached, Corrected March 2022 & April 2022 Bank Statement report As an expense was shown debited mistakenly out of Bond funds and should have been out of Special Building funds. (only shown incorrectly on the report not in actual finances) Reports have be corrected to show corrected balances in those two accounts. 3.3. Resignations: Hires: Reassignments: 4. CURRICULUM/INSTRUCTION REPORTS * No reports for summer months * 5. REVIEW OF ANNUAL DISTRICT PLAN Dr. Lewis went over the district plan and what has been added since the spring meeting. 6. PRINCIPALS REPORTS 6.1. Mrs. Morgan's Elementary Report 6.2. Mr. Shada's Annual Activity Report 6.3. Mr. Pfingsten's Secondary Report 7. SUPERINTENDENTS REPORT 7.1. Review Supt Leave Log for 21-22 7.2. Review/Discuss final enrollment numbers for 2021-2022 year 7.3. Discussion of Bus Route Student Tracking and Route Monitoring system 7.4. Review of Final Phase of Construction Project 7.5. Fuel Tank at Bus Barn Update 8. COMMITTEE AND REPRESENTATIVE REPORTS 8.1. Enrollment Trends and Option Enrollment Ad Hoc Committee Committee met Monday June 6th- preliminary talks on enrollment and capacity sizes. Took a look at other schools on their procedures and how they cap grade sizes and work with option enrollment. Will meet in July again to look at financials and how it will affect the school and funds. 9. UNFINISHED BUSINESS 9.1. Discuss, Consider and Adopt Legislated Policy Updates on Second Reading: Policies are adopted as there is no change in the policies- all changes are required by state and nothing need to be changed or approved. 1220: Title IX Grievance Policy 3132: Internal Controls 3540: Bidding Construction Projects 4009: Drug and Substance Abuse 4133: Substitute Teachers 6600: Special Education 8343: Agenda Construction and Control 9340: Minutes 10. NEW BUSINESS 10.1. Discuss and Consider Addition of Girls Wrestling NSAA Activity for 22-23 Mr. Shada provided a handout of some of the information about girls wrestling, and spoke about all the points on the handout. Questions were asked by board members on how the whole program would be adopted and work for Arlington. 111 districts in the state have adopted the sport. Would need to look into the state for guidance if a co-op would be desired from surrounding schools, as in such as the swimming program. No JH girl’s teams at this time for the whole state. Do not foresee that changing at this time. Approve to Add Girls Wrestling as a Potential NSAA Activity for the 22-23 Year Passed with a motion by Shanon Willmott and a second by Janet Warner. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 10.2. Discuss, Consider and Take Necessary Action to Set Activity Event Prices for 2022-2023 Costs have not changed on admissions for over 10 years, prices have been the same for quite a while, and most schools have paid higher prices in the past three years. This will help offset the costs of our athletic program and funds. The whole conference came to a unified decision. They wanted to make sure that all conferences were at the same price and not have different pricing for all different schools. Family passes and student passes. At this time, we have one of the highest prices for passes. Many of the other schools in our conference are looking to raise their prices to match our pass price. Motion to set activity gate prices to $5 per event for student, and $7 per adult, and Student/Family Activity Passes to remain at the current pricing as discussed. Passed with a motion by Matt O'Daniel and a second by Janet Warner. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 10.3. Discuss, Consider, and Approve Purchase of Kitchen Equipment as Presented Please see attached price sheets. The highlighted items are those requested for purchase, and we will likely purchase additional tables as well. We are required to spend down funds in excess of approximately 3 months of Hot Lunch expenses. We will develop a plan to continue to improve the lunch program. Mrs. French has expressed her thoughts on which items that would benefit the school program. Approve Purchase of Serving Lines and Related Equipment for Kitchen to be paid from excess Hot Lunch Account funds as discussed for $74,790.17 Passed with a motion by Shanon Willmott and a second by Janet Warner. Jason Arp: Yea, Chase Kratochvil: Yea, Matt O'Daniel: Yea, Bruce Scheer: Yea, Janet Warner: Yea, Shanon Willmott: Yea 10.4. Discuss, Consider, and Reaffirm Policy 5415 Anti-Bullying 10.5. Discuss, Consider, and Reaffirm Policy 6400 Parental Involvement 10.6. Discuss, Consider and Reaffirm Policy 5416 Students Fees and Student Fees Appendix 11. EXECUTIVE SESSION 12. ACTION ON EXECUTIVE SESSION ITEMS 13. ADJOURNMENT Matt O'Daniel adjourned the meeting at 8:02pm Matt O’Daniel, Board President Dawn Lewis, Board Secretary ZNEZ AC 6-24-22 CHECK REGISTER FOR June 2022 BOARD MEETING, (Includes special fund checks), PAYEE NAME, DESCRIPTION, AMOUNT Airgas, Welding tank rental, $169.17 American Broadband, Telephone service, $269.09 APS Hot Lunch, home track meets, $ 453.55 AirGas, Band saw blade/elect stick welding, $ 89.92 Buller Fixture, can opener blades, $37.00 Bill-Den Glass, Aluminum door & pivot repair, $375.00 Blair Community Schools, OT Agreement, $1,768.00 BSN Sports, License for Elem PE, $199.00 BrainPOP LLC, license renewal, $3,515.00 Earthgrains (Bimbo Bakery), HL Food order Bakery Items, $1,089.34 Capital One (Walmart), supplies, $180.05 Cashwa Distributing, Food Order, $6,340.64 Cash, Postage for district office, $147.35 Tamala Clausen, Bookkeeping services and mileage Apr/May, $3,406.45 CNSNA, Nurse Association Membership, $25.00 Cognia, Accreditation Renewal, $1,200.00 Dietze Music, Music, $48.00 Enterprise Publishing, 2 year renewal subscription for Library, $55.00 Egan Supply, Cleaning supplies maintenance, $2,615.82 Eagle Auto, Van #2 Molding and Shocks/Strut, $1,954.31 Enterprise Publishing, Legals/ minutes/help wanted ads, $207.45 ESU #2, Indepen. School billing 4th Quarter, $5,747.09 Fairfield Inn Kearney, Rooms for Perkins Conference, $459.80 Fiber Platform, Education Network, $556.43 Julie French, Hamburger buns reimburse, $30.56 Gaggle, email archiving system, $2,185.00 Gene Steffy’s, oil change for Van #1, $72.01 Hireright, Drug testing service, $250.00 Jamie Huss, Athletic Trainer services, $3,000.00 Hiland, Milk order, $2,267.03 Hometown Leasing, Copier Lease, $1,723.15 Hy-Vee, gluten free lunch items for HL, $60.79 Hampton Inn Kearney, Rooms for Perkins Conference, $652.00 Integrated Life Choices, Sped Student services May 2022, $1,234.80 Jackson Services, Supplies for food service, $212.82 Jostens, Chenille letter for letter winner students, $703.50 Marshall Keough, Music Accompanist, $720.00 Knudsen’s, fuel for buses, $642.07 KSB, Legal services, $116.00 Shawna Koger, mileage for Perkins conference, $218.79 LE Learn2Move, PT Svcs, $164.72 Lou's Sports, HS Track and JH Warm Up Pants, $3,121.98 Menards - Fremont, Batteries and maintenance supplies, $82.68 Menards - Fremont, summer maintenance projects, $ 330.20 Menards - Fremont, repairs to enclosed trailer, $14.21 Menards - Fremont, maintenance, $206.35 Methodist Health Fremont, Bus Driver medical, $480.00 Master Teacher, 15 yr./retirement awards for staff, $193.90 Nebraska Ag Ed Assoct., Renewal and dues for Agler, $235.00 NCSA, Registration for Admin days in July, $1,540.00 NCSA, Registration for Perkins Conference, $1,070.00 NCS Pearson, Q testing for Psych, $124.47 One Source, Background check, $80.00 OPPD, Electricity, $7,874.73 Omaha Truck, Parts and repairs for buses, $861.28 Omaha Truck, Parts for Bus 2013, $721.60 O'Reilly Auto Parts, motor oil for vans /battery for mower, $388.62 Pay Flex, HSA Fee, $100.00 Pegler Sysco, Food Order, $599.41 P & H Electric, exhaust fan for kitchen/ new gym bathroom, $374.36 Respondus, lockdown browser license renewal, $2,995.00 School Specialty Supply, lesson plan book for Hallstrom, $13.65 Sid Dillon, Deductible for insurance- window Van #13, $346.78 Sandy Sherwood, Reimburse Lunch funds, $16.00 Sherwin Williams, Paint, $591.57 Thermo King, Def for buses, $250.00 Turnitin, Renewal License, $2,000.00 T & T Electric, bucket truck rental- Maintenance, $100.00 Total fire and Security, troubleshoot 2 no working cameras in hallway, $325.00 Tred-Mark Communications, Access Points and Zone detector support, $1,535.00 Two River, Direct Deposit Fee, $18.00 Teresa Van Beek, mileage for Perkins conference, $209.43 Visa (General Supplies), Various Items for General Fund, $5,781.39 US Foods, Food Order Hot Lunch, $2,083.13 Village of Arlington, Water, $1,218.14 Waste Connections, Trash Service, $1,221.35 $ - Total Payables (GF checks not mailed until approved by the BOE), $82,264.93 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) $ - Casey’s, Fuel for Vans, $1,783.08 Bosselman’s, Fuel for buses, $5,311.44 Symmetry, Natural Gas for Dec 21-May 22, $21,875.28 Wex Bank, fuel for buses and vans (Shell), $3,381.68 Skills USA, Registration (needed to go right away), $100.00 Total Handpayables, $32,451.48 Total General Fund, $114,716.41 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks), BOKF, Interest on Bond Refunding, $24,797.40 BOKF, Interest on QCPUF Bond, $5,326.25 DLR Group, Construct services April, $5,559.20 Boyd Jones, Construction for March, $274,975.25 Total Fire & Security, Install & Provide cameras in new addition, $4,947.92 VISA, Projectors for New Addition, $1,343.98 Total Special Funds, $316,950.00 ZNEZ AC 6-24-22